Residency Coordinator - Orthopedic Surgery

Albany Medical Center; City of Albany (NY); On-site; USD 51,000 - 76,000; Full time

Job summary

Albany Medical Center in Albany, NY, seeks an experienced Residency Program Coordinator in Orthopaedic Surgery to support accreditation standards and curriculum activities. You will assist the program director, manage schedules, and coordinate a robust residency program.

The role emphasizes maintaining confidential resident records, preparing reports, and coordinating conferences, rotations, and awards with accuracy and discretion. This is a full-time, on-site position in Albany.

Qualifications

• Associate’s degree in business or related field required.
• Bachelor’s degree preferred.
• 3-5 years of experience with progressive responsibility required.
• Equivalent experience as determined by the Chairman and Patient Care Service Director required.
• Strong organizational skills, ability to coordinate complex schedules, maintain confidentiality, and exercise independent judgment.
• Proficient in MS Word and MS Excel.

Responsibilities

• Manage residency office operations including expenses, files, forms, and reimbursements.
• Maintain scheduling, reports, and timely correspondence for the department.
• Plan and manage residency rotation schedules and conference calendars.
• Prepare letters of recommendation and maintain confidential resident records.
• Coordinate orientation, faculty meetings, and resident evaluations.
• Ensure data is updated for ACGME/ABR/ACGME site visits and programs databases.
• Plan Resident/Fellow Awards Banquet and maintain program portfolios in New Innovations.

Skills

Organizational skills

Attention to detail

Confidentiality

Communication

Education

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Excel

Microsoft Word

Job description

Department/Unit:

Orthopaedic Surgery

Work Shift:

Day (United States of America)

Salary Range:

$50,639.00 - $75,959.00

Assists the program director and assistant program director in the management of the residency programs by ensuring accreditation standards are met, educational activities which support the curriculum are established, departmental policies are enforced, and recruitment strategies are implemented so that a highly successful residency program is maintained. Exercises initiative and independent judgment in communications with faculty and residents, as well as discretion in management and communication of confidential information.

Essential Duties and Responsibilities:

• Responsible for the overall management of the residency office, including estimating and monitoring residency program expenses, creating and maintaining departmental files, preparation of institutional forms and requests as appropriate (i.e. registrations, travel reimbursements, educational books and materials, etc.). Ensures that departmental schedules, reports, and correspondence are prepared and delivered in a timely manner.
• Maintains the Albany Medical Center institutional schedule for residency coverage in Radiology.
• Plans and manages day to day activities of residency rotation, including the preparation of the weekly resident rotation schedule, development of the monthly conference schedule, monitoring resident evaluation process, scheduling faculty meetings as they relate to the residency program, student education, and other activities as requested.
• Ensures that confidential files and records of current and former residents are maintained indefinitely and maintains the files of interview applicants for a period of ten years. Assists in the preparation of appropriate letters of recommendation, verification and reference requests for current and former residents and medical students.
• Assists the program director, assistant program director, and chief residents in planning the monthly conference schedule, ACR In-Training Examination, AFIP attendance, and mock oral boards.
• Assists the program director in meeting the current standards established by the Radiology Review Committee of the Accreditation Council on Graduate Medical Education (ACGME), the American Board of Radiology (ABR), and updates program and resident information to the ACGME, and AMA GME Track, and American College of Radiology (ACR) databases annually.
• Assists residents in becoming acclimated to the program via planning of orientation sessions, and preparation of orientation materials for incoming residents, and acts as liaison between the Graduate Medical Education office and residents at every level.
• Prepares and updates appropriate schedules, evaluations, and monitors procedure logs through New Innovations.
• Prepares Program Information Forms for ACGME site visits. Ensures appropriate data, files and other required and pertinent information is available at the time of the site visit.
• Plans and coordinates the Resident/Fellow Awards Banquet.
• Develops, updates, and maintains all aspects of the residency program including evaluations, schedules, conferences, portfolios and curriculum in New Innovations, the residency software management suite.

Qualifications:

• Associate’s Degree Graduate of an approved business college - required
• Bachelor’s Degree - preferred
• 3-5 years’ experience with demonstrated progressive responsibility - required
• possess equivalent experience as determined to be adequate by the Chairman and Patient Care Service Director. - required
• Must have organizational skills with attention to details, experience in coordinating complex schedules, maintain confidentiality and exercise independent judgment.
• Proficient in word and Microsoft excel is required.

Thank you for your interest in Albany Med Health System!

Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.