Residency Coordinator

Centralus Health; Hoffman (NC); On-site; USD 28,000 - 34,000; Full time

Job summary

Arnot Health in Ithaca, NY, is seeking a Residency Coordinator to support program directors and manage residency operations. The role requires maintaining accreditation standards, coordinating interviews and onboarding, and tracking resident training data across rotations and evaluations.

Responsibilities include scheduling, maintaining records, and preparing for inspections, with a focus on compliance and smooth residency program administration.

Qualifications

• Associate's Degree or equivalent training/experience.
• Bachelor’s degree in administration or management preferred.

Responsibilities

• Has a thorough understanding of all accreditation standards and regularly reviews updates to advise program director on regulatory requirements.
• Scheduling candidates for interviews, arranging faculty interviews, resident hosts, tours, and related activities; ensure onboarding paperwork is processed for incoming residents.
• Organizes and reviews remedial plans, maintains resident files with evaluations from rotations (formative and summative).
• Enters trainee information into AOA Opportunities, TRIVA, and communicates resident information to respective specialty governing body.
• Prepares for inspections involving the program and ensures paperwork, affiliation agreements, resident evaluations, and faculty evaluations meet accreditation standards.
• Understands the Residency Program Software to track resident information, evaluations, and duty hours; inputs rotation data and tracks evaluations.
• Submits detailed records of resident training, including rotations, dates, and leave times; verifies training degrees and issues certifications.

Education

Associate's Degree or equivalent training/experience

Bachelor’s degree in administration or management

Job description

About Arnot Health

Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St. Joseph's Hospital in Elmira; Ira Davenport Memorial Hospital in Bath, NY; and over 40 medical offices in the Southern Tier. Arnot Health is currently affiliated with more than 300 physicians from 50+ specialties.

Arnot Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve.

Our commitment to quality personalized care begins with our exceptional team—over 6500 employees strong. At Arnot Health, you will work in a collaborative environment that values excellence, integrity, compassion and stewardship. Together, we create an environment where empathy, honesty and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch.

We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting your career or taking the next step in healthcare, we invite you to join us in shaping the future of care in our communities.

Learn more at www.arnothealth.org.

Summary

Serves as an assistant to the program directors. The role will be to have a thorough and complete understanding of the basic standards in respective specialty. This position is responsible for ongoing maintenance of all the stages of residency program(s). Coordinator will serve as a liaison between program director and residents, faculty, and other institutional personnel.

Responsibilities

• Has a thorough understanding of all accreditation standards and regularly reviews updates as to advise program director on regulatory requirements. Will keep accurate record of resident on-call schedules to ensure compliance with accrediting organization and NYS residency work hour limits.
• Is primarily responsible for scheduling candidates for interview, as well as arranging faculty interviews, resident hosts, tours, and any other activities planned for the candidates. Coordinator must ensure appropriate on boarding paperwork (HR and payroll forms) are processed for incoming residents. Will assist with all on boarding activities.
• Organizes and reviews remedial plans when needed, keeps individual files on all residents to include their evaluations from various rotations, both formative and summative evaluations.
• Enters trainee information into AOA Opportunities, TRIVA, and communicates resident information to respective specialty governing body.
• Prepares for any inspection involving respective program and ensure that all proper paperwork is completed, affiliation agreements, resident evaluations, and faculty evaluations to ensure all meet accreditation standards.
• Has a thorough and complete understanding of designated Residency Program Software used to track all resident information, evaluations, and duty hours. Ensure correct rotation information is inputted, track evaluation completion, and provide follow up in a timely manner.
• Submits detailed records of resident training, including rotations completed, dates of rotations, and dates of all leave time taken. Verify all training degrees and send certification of training as needed.

Minimum Qualifications

• Associate's Degree or equivalent training/experience

Preferred Qualifications

• Bachelor’s degree in administration or management.

Required Licensure/Certifications

• None

Physical Requirements

• Light physical strain

Job Title: Residency Coordinator

Location: 1001 Hoffman St House

Department: Graduate

Hours Per Week: 40 Hours

Schedule: Monday - Sunday Days

Sign-On Bonus: $0

• Pay Range Disclosure: $20.60 - $24.81**

Centralus Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.

We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace.

We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.

If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at [e-mail]. or for Arnot [e-mail]