RESIDENCY COORDINATOR

Hudson Regional Health; Bayonne (NJ); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental, vision insurance

401K retirement plan

Generous PTO and holidays

Tuition Reimbursement

Professional growth opportunities

Wellness programs

Job summary

Hudson Regional Health seeks an organized administrative professional to support the Department of Medical Education and the ACGME GME training program in Bayonne, NJ. You will handle day-to-day tasks and help ensure regulatory compliance and smooth operation.

You will collaborate with the Admin Director, Program Director, residents, fellows, and faculty while coordinating recruitment, onboarding, and reporting. Strong MS Office and database skills are essential.

Qualifications

• Associate degree or equivalent combination of education and experience required.
• Strong organizational and interpersonal skills.
• Experience supporting GME or medical education is a plus.

Responsibilities

• Manage day-to-day administrative tasks for the ACGME GME training program.
• Assist in maintaining educational quality and regulatory compliance with ACGME standards.
• Serve as liaison between Program Director, Residents, Fellows, faculty, GME Office, sites, and other departments.
• Provide administrative support including office coordination, word processing, and file maintenance for Residents, Fellows, Students, staff, and faculty.
• Collaborate with Admin Director and Program Director(s).
• Assist in coordinating recruitment and onboarding activities for new Trainees.
• Oversee/maintain electronic databases such as ACGME, NRMP, ERAS, New Innovations, and other GME databases.
• Coordinate educational functions of the GME Program, ensuring timely dissemination of information.
• Arrange program meetings and assist with documentation.
• Coordinate ACGME site visit preparation activities with Admin Director.
• Coordinate conferences and exams within the program.
• Assist with graduation events and other GME-related activities.
• Ensure timely submission of GME documents.
• Support Continuing Medical Education activities and related duties.
• Assist in administering the GME program and department operations per GME policies and regulations.
• Assist in implementing schedules in New Innovations.

Skills

MS Office

Word

Excel

PowerPoint

Publisher

GME support

Education

Associate degree

Tools

New Innovations Residency Management

Job description

Department Overview

The Department of Medical Education oversees all educational activities within the medical center, including medical student clerkships, intern, and Residency/ GME programs.

• Manage day-to-day administrative tasks for the ACGME GME training program.
• Assist the Admin Director and Program Director in maintaining educational quality and ensuring compliance with ACGME accreditation standards and regulatory requirements.
• Serve as a liaison between Program Director, Residents, Fellows, faculty, GME Office, participating sites, and other departments.
• Provide administrative support including office coordination, word processing, and file maintenance for Residents, Fellows, Students, staff, and faculty.
• Collaborate directly with the Admin Director and Program Director(s).
• Assist in coordinating recruitment and onboarding activities for new Trainees.
• Oversee/maintain electronic databases such as ACGME, NRMP, ERAS, New Innovations, and other Graduate Medical Education databases as needed.
• Coordinate educational functions of the GME Program, ensuring timely dissemination of information and documentation for efficient operation.
• Arrange and facilitate program director and Admin Director with dept. and GME program meetings, aiding in meeting documentation.
• Coordinate ACGME site visit preparation activities in collaboration with the Admin Director.
• Coordinate conferences and exams within the program.
• Assist with graduation events and other GME-related activities.
• Ensure timely submission of GME documents.
• Support all aspects of the department's Continuing Medical Education activities and other assigned duties.
• Assist in administering the GME program and department operations, ensuring adherence to GME policies, procedures, and ACGME guidelines and regulations.
• Assist in implementing schedules, monthly calendars, and yearly rotation schedules including in New Innovations.
• Schedule and coordinate meetings and conference room use, including ordering food, reserving space, and sending meeting notifications.
• Assist in preparing reports related to Graduate Medical Education on a regular basis.
• Perform additional tasks as assigned by the Admin Director .
• Assist the Admin Director with the trainee recruitment.

Department Overview

The Department of Medical Education oversees all educational activities within the medical center, including medical student clerkships, intern, and Residency/ GME programs.

• Manage day-to-day administrative tasks for the ACGME GME training program.
• Assist the Admin Director and Program Director in maintaining educational quality and ensuring compliance with ACGME accreditation standards and regulatory requirements.
• Serve as a liaison between Program Director, Residents, Fellows, faculty, GME Office, participating sites, and other departments.
• Provide administrative support including office coordination, word processing, and file maintenance for Residents, Fellows, Students, staff, and faculty.
• Collaborate directly with the Admin Director and Program Director(s).
• Assist in coordinating recruitment and onboarding activities for new Trainees.
• Oversee/maintain electronic databases such as ACGME, NRMP, ERAS, New Innovations, and other Graduate Medical Education databases as needed.
• Coordinate educational functions of the GME Program, ensuring timely dissemination of information and documentation for efficient operation.
• Arrange and facilitate program director and Admin Director with dept. and GME program meetings, aiding in meeting documentation.
• Coordinate ACGME site visit preparation activities in collaboration with the Admin Director.
• Coordinate conferences and exams within the program.
• Assist with graduation events and other GME-related activities.
• Ensure timely submission of GME documents.
• Support all aspects of the department's Continuing Medical Education activities and other assigned duties.
• Assist in administering the GME program and department operations, ensuring adherence to GME policies, procedures, and ACGME guidelines and regulations.
• Assist in implementing schedules, monthly calendars, and yearly rotation schedules including in New Innovations.
• Schedule and coordinate meetings and conference room use, including ordering food, reserving space, and sending meeting notifications.
• Assist in preparing reports related to Graduate Medical Education on a regular basis.
• Perform additional tasks as assigned by the Admin Director .
• Assist the Admin Director with the trainee recruitment.

What We're Looking For

• Highly developed computer skills with Microsoft Office: Word, Excel, PowerPoint, Publisher
• New Innovations Residency Management software experience preferred
• Working knowledge of Graduate Medical Education (Preferred)
• Demonstrated positive interpersonal relations with physicians are preferred.
• Minimum of associate’s degree or equivalent combination of education and experience preferred The successful candidate must have experience in administrative support.
• Strong interpersonal and organizational skills.
• A team player with a can-do-anything attitude
• Excellent time management and ability to prioritize numerous tasks

What We Offer

• Competitive compensation based on experience and qualifications: When determining the compensation, several factors may be considered including, years of relevant experience, credentials, union contracts, education, and internal equity.
• Comprehensive health, dental, and vision insurance
• 401K, Retirement savings plan with employer contribution
• Generous Paid Time Off (PTO) and paid holidays
• Tuition Reimbursement
• Opportunities for professional growth, development, and continuing education
• Employee wellness programs and resources

Influenza Vaccinations are a requirement for employment. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date, during the influenza season, if you are offered employment, unless you request and receive an approved medical exemption.

We are an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.