Reservations Supervisor

Vail Resorts; Moran (WY); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Free Housing (including linens and all

Free Wi-Fi

National Park Pass (Grand Teton &

Job summary

Grand Teton Lodge Company is seeking a Reservations Supervisor for year-round operations. You will support the Front Office Manager with supervision, training, and scheduling of Reservations Agents while upholding high guest service standards.

Responsibilities include maintaining Group and Tour accounts in the PMS, coordinating with internal teams, and handling inquiries to ensure accurate bookings and smooth operations across channels.

Qualifications

• High School Diploma or equivalent.
• 1-2 years’ experience in hotel front office or reservations department.
• Data entry, typing skills, Microsoft Office and Office365.
• Fluent in spoken and written English.

Responsibilities

• Assist in supervising, training, coaching and scheduling of reservations agents.
• Uphold guest service standard of the Reservations Department, coaching staff as necessary to ensure guest satisfaction.
• Help Front Office Manager ensure accuracy of resort’s property management system, focusing on Group and Tour business segments, inventory, and third-party bookings (e.g., Expedia).
• Maintain accuracy of Group and Tour accounts in the PMS and other booking systems; input/update room blocks and group/tour lists.
• Train and oversee seasonal Sales & Marketing Coordinator with non-key tour rooming lists.
• Enter group activities and coordinate with internal teams for in-season execution.
• Take guest calls providing availability, room types, rates, facilities, and local attractions.

Skills

Data entry

Typing skills

Microsoft Office

Office365

Fluent English

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Visual One

Delphi

Job description

Now hiring for winter 2026/27 - Cooks, Drivers, Instructors & more. Apply today!

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Come work and play in the mountains! Whether it's your first time seeingthemountains, oryou already call them home,joining our team meansdiscovering (or re-discovering!) a passion for the outdoors while buildinglifelong connections with teammates and guests fromaround the world.

Join the Grand Teton Lodge Company for a season, or stay for a career at one/many of our 40+ resorts. From day one, you'll receive some of the highest compensation rates in the industry, free access to Grand Teton and Yellowstone National Parks, Employee housing, free activities, 40% retail discounts, the chance to grow through Epic Service - our leading training and development program, and wellness benefits to fuel your success.

Other Employee Benefits

• Paid SICK time
• Paid PTO
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Job Summary:

You are expected to adhere to the company’s mission, vision and value statements. Be knowledgeable of the company’s management systems, policies and initiatives for Hospitality, Environmental, and Health and Safety. You have specific responsibilities within these areas and are expected to understand them.

The Reservations Supervisor assists the Front Office Manager with the oversight of the Grand Teton Lodge Company ReservationsDepartment, including the supervision, training, and scheduling of Reservations Agents. The supervisor is expected to uphold guest service standards, and coach the team on these standards as required. The Reservations Supervisor directly oversees the booking experience for Group and Tour segment clients and is expected to maintain the accuracy of these accounts in the resort’s property management system.

Job Specifications:

• Starting Wage: $43,888.00 - $57,797.00 /yr
• Employment Type: Year Round
• Shift Type: Full Time
• Minimum Age: At least 18 years of age
• Housing Availability: Yes

Job Responsibilities:

• Assist in supervising, training, coaching and scheduling of reservations agents.
• Uphold guest service standard of the Reservations Department, coaching staff as necessary to ensure guest satisfaction.
• Help Front Office Manager ensure accuracy of resort’s property management system, with a specific focus on the Group and Tour business segments, but also including inventory control, nightly rooms rates, activity module, and third-party bookings, such as Expedia.
• Maintain accuracy of Group and Tour accounts in resort’s property management system, and other booking systems (when applicable), including inputting and updating room blocks, entering rooming lists, and building group/tour specific packages.
• Train and oversee seasonal Sales & Marketing Coordinator as it relates to the inputting and maintaining of non-key account Tour rooming lists.
• Enter group activities as needed & update counts. Coordinate with internal teams on execution of the activity in-season.
• Take guest calls as needed, providing accurate information regarding availability, guestroom types and accommodations, room rates, hotel facilities and services, local attractions/events, transportation to and from hotel, etc.
• Maintain effective communication with clients, the sales and marketing department, and with all other hotel departments. Including but not limited to managing rooming list changes, VIP and special requests, and event coordination.
• Review group resume and verify billing information and routing etc. to ensure accuracy.
• Adhere to all policies related to reservations operations to include the proper handling of room blocks and cut off periods, rate quotation, packages etc.
• Conduct regular quality checks in the property management system to ensure accuracy of information and operational excellence.
• Other duties as assigned

Job Requirements:

• High School Diploma or equivalent
• 1-2 years’ experience in hotel front office or reservations department
• 1-2 years, preferably in hotel front office department
• Data Entry
  Typing Skills
  Microsoft Office and Office365
• Fluent in spoken and written English

Other Requirements:

• Possess the ability to present self professionally in guest interaction
• Strong written and verbal communication skills
• Proficient with computer systems, familiarity with keyboard and data entry
• Ability to function under heavy pressure with constant phone use, to perform repetitive tasks and disperse the same information repeatedly

Preferred Skills:

• Excellent and professional communication skills
• Proficiency with Microsoft Office Suite, Visual One, and Delphi
• Detail oriented, analytical, and time management skills
• Work as a part of a team, with limited supervision

What's In It For You?

• FREE Housing (including linens and all utilities) or Full Hook-Up RV Sites
• FREE Wi-Fi
• FREE National Park Pass to Grand Teton National Park and Yellowstone National Park
• FREE Participation in guest activities: Horseback rides, kayak and boat rentals, lake cruises & scenic raft tours, 200 miles of hiking trails and THE greatest perk ever – living in one of the most picturesque national parks!
• FREE Recreation Program and complimentary use of Rec Halls, Employee Gyms (Climbing Wall at JLL) and watersports equipment.
• 20% grocery and restaurant discounts
• Free Meal Plan covers 3 meals/day in the cafeteria (during operating season)

We are committed to environmental stewardship and sustainability through zero waste, energy and water conservation, green dining and retail, volunteerism, and education.Grand Teton Lodge Company offers an amazing place to live and work, as well as staff housing. www.vailresortscareers.com

The expected pay range is $43,888.00 - $57,797.00 /yr . This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 518268
Reference Date:10/13/2026
Job Code Function:Reservations