Reservations Agent

Thehotelcalifornian; Santa Barbara (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

Thehotelcalifornian in Santa Barbara is hiring a Reservation Agent responsible for managing reservation operations while providing excellent customer service. The role requires multitasking capabilities, strong selling skills, and the ability to collaborate with various departments to ensure guest satisfaction.

Ideal candidates should have a High School Diploma, prior experience in luxury hospitality is preferred, and possess strong communication and computer skills. A dynamic work schedule is expected, including weekends and holidays.

Qualifications

• High School Diploma or equivalent.
• Prior luxury hospitality experience preferred.
• Ability to multitask between different computer systems.
• Strong communication skills (verbal, listening, writing).
• Ability to influence others to upsell products.

Responsibilities

• Create bespoke experience for guests.
• Ensure reservation lines are always attended.
• Maximize revenue through upselling techniques.
• Assist with prearrival processes for all guests.

Skills

Selling skills

Customer relationship management

Multitasking

Communication skills

Computer skills

Education

High School Diploma or equivalent

Job description

Hotel Californian fosters a creative, entrepreneurial, and energetic work environment. We value passionate people who love to be challenged and desire the freedom to contribute to the overall success of the hotel. We strive to create a workplace culture that values family, work-life balance, and community. We help develop our teams and provide support for them to grow their careers with our organization. Our Talent is proud to work here.

JOB SUMMARY:

The Reservation Agent is responsible for handling the day-to-day reservation operations in a professional, efficient, friendly manner. The Reservation Agent will also ensure that all reservation lines are attended and accurately and professionally communicate hotel rates and information.

JOB RESPONSIBILITIES:

• Create bespoke experience for guests.
• Responsible for all reservation activity ensuring that the reservation lines are attended always.
• Communicate anticipated business demands daily with departmental team members (arrivals/departures, group functions, guest requests, etc.).
• Properly access all functions of the reservations system according to established procedures.
• Courteously answer inquiries and accept reservations over the phone.
• Maximize revenue by utilizing suggestive selling and up-selling techniques.
• Demonstrate advantages and create value for our guests.
• Monitor and ensure that all reservations (including manual) are input into the session accurately, completely and promptly.
• Assist where necessary to ensure optimum service is provided to guests, visitors and other departments.
• Work closely with several departments in coordinating reservations, sales and rate strategy.
• Support other team members and departments to contribute to the best overall performance of the department and hotel.
• Perform other duties as assigned, requested or deemed necessary by management.
• Assist in one stop reservation service (including restaurant, spa, etc.).
• Assist in prearrival process for all guests (email/phone).
• Assist in answering PBX call into hotel.

SKILLS AND EDUCATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma or equivalent
• Prior luxury hospitality experience preferred
• Ability to multitask between different computer systems.
• Must possess computer skills
• Excellent selling skills and understanding of sales processes; can bring a sale to closure quickly at a high return rate
• Strong customer development and relationship management skills
• Ability to influence others to up sell products and services with excellent negotiation skills
• Strong communication skills (verbal, listening, writing) - possesses confident telephone skills and etiquette
• Ability to accurately input and access data into hospitality software
• Must be able to prioritize, organize and follow-up in a timely manner
• Must be able to work cohesively with other departments, co‑workers as part of a synergistic team
• Ability to work a varied schedule including, days, nights, weekends, and holidays

QUALIFICATION:

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employee or others. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: The responsibilities associated with this job could change from time to time in accordance with Hotel Californian’s business needs. As a team player, I may be required to perform additional and/or different responsibilities from those set forth above.

Foley Entertainment Group, LLC. is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a disability, please send an e‑mail to [e-mail] to let us know the nature of your request. This employer participates in E‑Verify EOE/AA/Disabled/Vets Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.