Research Recruitment Coordinator

Gastromed, LLC.; Kendall (FL); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Job summary

Gastromed, LLC. is seeking a Recruitment Specialist to identify, attract, and enroll eligible participants for clinical trials in Florida, ensuring regulatory compliance and protocol alignment.

The ideal candidate is bilingual (English/Spanish), has 2 years of recruitment experience, understands the clinical trial process, and collaborates with investigators to meet enrollment milestones. Experience with outreach, data management, and ethical guidelines is valued.

Qualifications

• 2 years working as a recruitment specialist/coordinator or equivalent.
• Bilingual in English and Spanish (required).
• Solid understanding of the clinical trial process, phases, regulations, and ethics.
• Strong communication to explain trial details and risks to participants.
• Ability to build trust and rapport with potential participants.
• Excellent organizational skills for records and scheduling.
• Familiarity with recruitment strategies (digital marketing, outreach, physician referrals).
• Knowledge of ethical guidelines and regulatory requirements for trials.
• Data management and confidentiality of participant information.
• Team collaboration with investigators, nurses, and data managers.
• Awareness of cultural diversity to improve recruitment.
• Problem-solving to address enrollment challenges.
• Time management to meet deadlines.
• Proficiency with software/tools for participant databases and outreach.
• Commitment to patient advocacy and continuous learning.
• Marketing and promotion skills for recruitment materials.

Responsibilities

• Identify and recruit eligible participants for clinical trials based on protocol criteria.
• Engage with healthcare providers, communities, and potential participants to raise trial awareness.
• Pre-screen potential participants via questionnaires and interviews.
• Maintain recruitment records and CTMS data; track milestones.
• Support participant retention through clear communication and follow-ups.
• Collaborate with marketing to create recruitment materials (flyers, social posts, emails).
• Ensure regulatory compliance with the study protocol, GCP, and guidelines.
• Liaise with investigators and study teams to align recruitment with timelines.
• Build relationships with clinics, hospitals, and advocacy groups.
• Stay updated on industry trends and best practices in recruitment.

Skills

Bilingual English/Spanish

Clinical research knowledge

Communication skills

Interpersonal skills

Organizational skills

Recruitment strategies

Data management

Teamwork

Cultural competence

Problem-solving

Time management

Marketing & promotion

Ethical considerations

Education

GCP & Human Subject Protection certification

Clinical Research & Market Knowledge

Microsoft Word, Excel, Adobe Acrobat proficiency

Tools

CTMS

Microsoft Office Suite

Adobe Acrobat

Job description

The Recruitment Specialist is responsible for identifying, attracting, and enrolling eligible participants for clinical trials. This role is essential in ensuring successful study enrollment while maintaining compliance with regulatory requirements and the study protocol. The ideal candidate will have experience in clinical research, patient recruitment, and a passion for advancing medical research.

REQUIRED COMPETENCIES:

• 2 years working as a recruitment specialist/coordinator or equivalent.
• Language Skills: Bilingual in English and Spanish (required).
• Understanding of Clinical Trials: A solid understanding of the clinical trial process, including the phases, regulations, and ethical considerations, is essential. This knowledge is crucial for effectively communicating with potential participants and answering their questions.
• Communication Skills: Strong communication skills are vital for explaining the trial's purpose, procedures, and potential risks and benefits to prospective participants. The Recruitment Specialist should be able to convey complex medical information in a clear and understandable manner.
• Interpersonal Skills: Building trust and rapport with potential participants is essential. Being able to empathize with their concerns and needs is crucial in recruiting and retaining participants.
• Organizational Skills: Recruitment Specialists are responsible for maintaining detailed records of potential participants, scheduling appointments, and managing administrative tasks related to recruitment. Effective organizational skills are a must.
• Recruitment Strategies: Familiarity with various recruitment strategies, such as digital marketing, community outreach, and physician referrals, can help in identifying and reaching potential participants effectively.
• Ethical Considerations: Knowledge of ethical guidelines and regulations related to clinical trials is important for ensuring that the recruitment process adheres to ethical standards and legal requirements.
• Data Management: Recruitment Specialists often handle sensitive participant information. Proficiency in data management and ensuring the confidentiality and security of participant data is crucial.
• Teamwork: Collaborating with other members of the clinical trial team, such as investigators, nurses, and data managers, is essential to ensure a smooth recruitment process.
• Cultural Competence: Recognizing and respecting the cultural and demographic diversity of potential participants is important for building trust and improving recruitment rates.
• Problem-Solving Skills: Clinical trial recruitment can face challenges, such as slow enrollment or participant dropouts. Problem-solving skills are valuable in addressing these issues effectively.
• Time Management: Clinical trial recruitment often has tight deadlines. Effective time management is necessary for meeting recruitment goals and milestones.
• Technology Proficiency: Familiarity with software and tools for managing participant databases, communication, and digital marketing can enhance the efficiency of recruitment efforts.
• Patient Advocacy: Advocating for the best interests of participants and ensuring their rights and well-being are protected throughout the trial is a fundamental aspect of the role.
• Continuous Learning: Clinical trials are dynamic, and new regulations and technologies are frequently introduced. A commitment to continuous learning and staying updated on industry trends and best practices is important.
• Marketing and Promotion Skills: Recruitment Specialists will need to create and implement marketing and promotional strategies to attract potential participants. Knowledge of marketing techniques are required.

CERTIFICATIONS/LICENSES:

Proficient in Microsoft Word, Excel, and Adobe Acrobat

Clinical Research & Market Knowledge

GCP and protection of Human Subject Participants

KEY RESPONSIBILITIES:

• Participant Recruitment : Develop and execute strategies to identify and recruit eligible participants for clinical trials based on protocol criteria.
• Outreach and Engagement : Engage with healthcare providers, community groups, and potential participants to raise awareness about ongoing trials and the benefits of participation.
• Pre-Screening : Pre-screen potential participants through questionnaires and interviews to ensure they meet the inclusion/exclusion criteria of the study.
• Database Management : Maintain accurate records of recruitment efforts, participant data, and recruitment milestones using clinical trial management systems (CTMS).
• Patient Retention : Assist in the retention of participants by maintaining consistent communication, ensuring participants are informed about the study process, and addressing concerns.
• Marketing and Advertising : Collaborate with the marketing team to create and distribute recruitment materials, including flyers, social media posts, and email campaigns.
• Regulatory Compliance : Ensure that all recruitment efforts comply with the study protocol, GCP (Good Clinical Practice), and applicable regulatory guidelines (FDA, ICH, etc.).
• Liaison with Investigators and Study Teams : Work closely with clinical investigators, study coordinators, and the study team to align recruitment efforts with study timelines and objectives.
• Community Networking : Establish relationships with local clinics, hospitals, and advocacy groups to support long-term recruitment pipelines.

We offer a competitive salary, with 100% coverage for employee health insurance. Additional benefits include dental, vision, life insurance, and a 401(k) plan.