Research Recruitment Coordinator

Gastromed, Llc; Kendall (FL); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Employee health insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Job summary

Gastromed, Llc is seeking a Recruitment Specialist to attract and enroll eligible participants for clinical trials while ensuring regulatory compliance. The role requires bilingual English/Spanish capabilities and experience in patient recruitment and clinical research.

The candidate will coordinate with investigators, nurses, and data managers, manage databases, and implement recruitment strategies across digital and community channels to support timely enrollment.

Qualifications

• 2 years working as a recruitment specialist/coordinator or equivalent.
• Bilingual in English and Spanish (required).
• Understanding of the clinical trial process, regulations, and ethics.
• Strong communication skills to explain trial information clearly.
• Ability to build trust and rapport with potential participants.
• Good organizational skills for tracking participants and scheduling.
• Familiarity with recruitment strategies (digital marketing, outreach, referrals).
• Knowledge of ethical guidelines/regulations for clinical trials.
• Data management skills and data privacy awareness.
• Ability to work with investigators, nurses, and data managers.
• Appreciation for diverse participant populations and cultural sensitivity.
• Strong problem-solving and time-management abilities.
• Familiarity with marketing tools for recruitment materials.

Responsibilities

• Develop and execute strategies to identify eligible participants for trials.
• Engage with healthcare providers and communities to raise trial awareness.
• Pre-screen potential participants via questionnaires and interviews.
• Maintain accurate recruitment records and milestones in CTMS.
• Support participant retention through clear, ongoing communication.
• Create and distribute recruitment materials with the marketing team.
• Ensure compliance with GCP and regulatory guidelines.
• Collaborate with investigators and study teams to align timelines.
• Build relationships with clinics, hospitals, and advocacy groups.

Skills

Bilingual English/Spanish

Communication skills

Interpersonal skills

Organizational skills

Recruitment strategies

Data management

Teamwork

Cultural competence

Problem-solving

Time management

Technology proficiency

Patient advocacy

Continuous learning

Marketing and promotion

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

The Recruitment Specialist is responsible for identifying, attracting, and enrolling eligible participants for clinical trials. This role is essential in ensuring successful study enrollment while maintaining compliance with regulatory requirements and the study protocol. The ideal candidate will have experience in clinical research, patient recruitment, and a passion for advancing medical research.

REQUIRED COMPETENCIES:

• 2 years working as a recruitment specialist/coordinator or equivalent.
• Language Skills: Bilingual in English and Spanish (required).
• Understanding of Clinical Trials: A solid understanding of the clinical trial process, including the phases, regulations, and ethical considerations, is essential. This knowledge is crucial for effectively communicating with potential participants and answering their questions.
• Communication Skills: Strong communication skills are vital for explaining the trial's purpose, procedures, and potential risks and benefits to prospective participants. The Recruitment Specialist should be able to convey complex medical information in a clear and understandable manner.
• Interpersonal Skills: Building trust and rapport with potential participants is essential. Being able to empathize with their concerns and needs is crucial in recruiting and retaining participants.
• Organizational Skills: Recruitment Specialists are responsible for maintaining detailed records of potential participants, scheduling appointments, and managing administrative tasks related to recruitment. Effective organizational skills are a must.
• Recruitment Strategies: Familiarity with various recruitment strategies, such as digital marketing, community outreach, and physician referrals, can help in identifying and reaching potential participants effectively.
• Ethical Considerations: Knowledge of ethical guidelines and regulations related to clinical trials is important for ensuring that the recruitment process adheres to ethical standards and legal requirements.
• Data Management: Recruitment Specialists often handle sensitive participant information. Proficiency in data management and ensuring the confidentiality and security of participant data is crucial.
• Teamwork: Collaborating with other members of the clinical trial team, such as investigators, nurses, and data managers, is essential to ensure a smooth recruitment process.
• Cultural Competence: Recognizing and respecting the cultural and demographic diversity of potential participants is important for building trust and improving recruitment rates.
• Problem-Solving Skills: Clinical trial recruitment can face challenges, such as slow enrollment or participant dropouts. Problem-solving skills are valuable in addressing these issues effectively.
• Time Management: Clinical trial recruitment often has tight deadlines. Effective time management is necessary for meeting recruitment goals and milestones.
• Technology Proficiency: Familiarity with software and tools for managing participant databases, communication, and digital marketing can enhance the efficiency of recruitment efforts.
• Patient Advocacy: Advocating for the best interests of participants and ensuring their rights and well-being are protected throughout the trial is a fundamental aspect of the role.
• Continuous Learning: Clinical trials are dynamic, and new regulations and technologies are frequently introduced. A commitment to continuous learning and staying updated on industry trends and best practices is important.
• Marketing and Promotion Skills: Recruitment Specialists will need to create and implement marketing and promotional strategies to attract potential participants. Knowledge of marketing techniques are required.

CERTIFICATIONS/LICENSES:

Proficient in Microsoft Word, Excel, and Adobe Acrobat

Clinical Research & Market Knowledge

GCP and protection of Human Subject Participants

KEY RESPONSIBILITIES:

• Participant Recruitment : Develop and execute strategies to identify and recruit eligible participants for clinical trials based on protocol criteria.
• Outreach and Engagement : Engage with healthcare providers, community groups, and potential participants to raise awareness about ongoing trials and the benefits of participation.
• Pre-Screening : Pre-screen potential participants through questionnaires and interviews to ensure they meet the inclusion/exclusion criteria of the study.
• Database Management : Maintain accurate records of recruitment efforts, participant data, and recruitment milestones using clinical trial management systems (CTMS).
• Patient Retention : Assist in the retention of participants by maintaining consistent communication, ensuring participants are informed about the study process, and addressing concerns.
• Marketing and Advertising : Collaborate with the marketing team to create and distribute recruitment materials, including flyers, social media posts, and email campaigns.
• Regulatory Compliance : Ensure that all recruitment efforts comply with the study protocol, GCP (Good Clinical Practice), and applicable regulatory guidelines (FDA, ICH, etc.).
• Liaison with Investigators and Study Teams : Work closely with clinical investigators, study coordinators, and the study team to align recruitment efforts with study timelines and objectives.
• Community Networking : Establish relationships with local clinics, hospitals, and advocacy groups to support long‑term recruitment pipelines.

We offer a competitive salary, with 100% coverage for employee health insurance. Additional benefits include dental, vision, life insurance, and a 401(k) plan.