Research Programs & Grants Coordinator

Rowan University; Stratford (NJ); On-site; USD 80,000 - 84,000; Full time

Job summary

Rowan-Virtua School of Osteopathic Medicine in Stratford, NJ seeks a Program Support Coordinator to provide comprehensive administrative, fiscal, and grant support across the translational biomedical engineering initiatives and related departments.

The role emphasizes budget coordination, post-award processes, hiring support, travel reimbursement, and ensuring sponsor compliance, with collaboration across multiple school units and faculty.

Qualifications

• Bachelor's degree required; preferably in accounting, finance or related field.
• 2+ years of budgeting, grant budgeting and analysis is preferred.
• Strong analytical, organizational, and communication skills are essential.
• Experience with university financial systems is a plus.
• Ability to train personnel and build cross-functional relationships.

Responsibilities

• Fiscal Responsibilities — Coordinate operating, grant, and revenue accounts; monitor budgets; prepare analyses and reports; process invoices and expenditures.
• Purchasing Coordination — Oversee departmental and grant purchasing; manage requisitions, vendor setup, and contract justifications.
• Grant Administration — Support post-award budgeting, modifications, hiring, extensions, closeouts; ensure compliance with guidelines.
• Interdepartmental Coordination — Collaborate with Budget, Accounts Payable, Procurement, HR, OSP, and Advancement.
• Hiring & Onboarding Support — Assist with faculty, staff, and student hiring processes; background checks; recruitment support.
• Travel & Reimbursement Processing — Handle travel requests and reimbursements via Concur and related systems.
• Compliance & Training — Enforce policies; train staff on Rowan systems (Banner, Works, Concur, 25Live).
• Grant Planning & Communication — Schedule kickoff meetings; review allocations and expenditures; attend workshops.
• Committee & Meeting Support — Schedule meetings; prepare agendas; ensure minutes are distributed.
• Administrative Problem-Solving — Analyze operational issues and propose solutions.
• Other duties as assigned.

Skills

Budgeting

Grant administration

Analytical

Communication

Stakeholder relations

Education

Bachelor's degree in accounting, finance or related area

Tools

Banner

Concur

25Live

Word

Excel

Access

Job description

Rowan-Virtua School of Osteopathic Medicine in Stratford, NJ seeks a Program Support Coordinator to provide comprehensive administrative, fiscal, and grant support across the translational biomedical engineering initiatives and related departments.

The role emphasizes budget coordination, post-award processes, hiring support, travel reimbursement, and ensuring sponsor compliance, with collaboration across multiple school units and faculty.