Grant & Budget Programs Coordinator

Rowan-Virtua School of Osteopathic Medicine; Stratford (NJ); On-site; USD 80,000 - 84,000; Full time

Job summary

Rowan-Virtua School of Osteopathic Medicine seeks a Program Support Coordinator to join the Department of Cell & Molecular Biology in Stratford, NJ. The role provides administrative, fiscal, and grant support across multiple Rowan institutions and research initiatives.

Responsibilities include budget monitoring, purchasing coordination, post-award grant administration, hiring support, travel processing, and ensuring compliance with sponsor regulations.

Qualifications

• Bachelor’s degree in accounting, finance, or related field is required or preferred.
• Minimum 2 years of budgeting or grant administration experience.
• Strong analytical, organizational, communication, and conflict-resolution skills.
• Proficiency in Word, Excel, Access, and database systems.

Responsibilities

• Coordinate operating, grant, and revenue budgets; monitor budgets; prepare analyses and reports.
• Oversee departmental and grant purchasing, including requisitions and vendor setup.
• Support faculty with post-award budgeting, modifications, hiring, extensions, closeouts, and compliance.
• Coordinate with Budget, Accounts Payable, Procurement, HR, OSP, Advancement and others for timely actions.
• Assist with faculty, staff, and student hiring processes, including I-9s and background checks.
• Assist faculty, staff, and students with travel requests and reimbursements via Concur.
• Ensure staff adhere to financial and grant compliance policies; train on Rowan systems (Banner, Works, Concur, 25Live).
• Schedule grant kickoff meetings; review allocations, hiring plans, expenditures; attend workshops.

Skills

Budgeting

Grant administration

Analytical skills

Organizational skills

Communication skills

Conflict-resolution

Team collaboration

Education

Bachelor’s degree in accounting or finance

Tools

Word

Excel

Access

Banner

Concur

25Live

Job description

Rowan-Virtua School of Osteopathic Medicine seeks a Program Support Coordinator to join the Department of Cell & Molecular Biology in Stratford, NJ. The role provides administrative, fiscal, and grant support across multiple Rowan institutions and research initiatives.

Responsibilities include budget monitoring, purchasing coordination, post-award grant administration, hiring support, travel processing, and ensuring compliance with sponsor regulations.