Program Assistant, Department of Cell & Molecular Bio, Rowan-Virtua SOM (Stratford, NJ)

Rowan University; Stratford (NJ); On-site; USD 62,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Retirement benefits

Paid holidays

Tuition reimbursement (employee/spouse

Job summary

Rowan University in Stratford, NJ seeks a Program Assistant to support the Department of Cell & Molecular Biology. The role handles administrative and grant budgeting tasks, ensuring compliance with university and federal policies, and coordinating with Procurement and OSP teams.

The successful candidate will have a bachelor’s degree and at least two years of grant budgeting experience, strong analytical and communication skills, and solid computer proficiency.

Qualifications

• Bachelor’s degree required, preferably in accounting, finance or related area.
• Minimum of two (2) years of experience grant budgeting and analysis.
• Effective analytical, organizational, and communication skills are essential.
• Strong computer skills.

Responsibilities

• Acts as financial and customer service contact person for administrative, faculty and research laboratory staff.
• Assists in researching purchase information. Initiates and tracks purchase requisitions, ordering and invoice reconciliations.
• Assists with preparation of grant budgets for submission to outside federal and external funding agencies. Works with procurement and OSPs Pre and Post Award in grant management.
• Maintains up to date financial records for all grant reporting.
• Monitors and facilitates financial transactions including budget and cost transfers as appropriate.
• Ensures expenditures are in accordance with the allocation of funds and budgets.
• Ensures compliance with university and federal government project policies and procedures relative to financial transactions.
• Understands and adheres to Rowan’s compliance standards as they appear in corporate policies.
• Performs other duties as assigned.

Skills

Analytical

Organizational

Communication

Computer skills

Education

Bachelor's degree in accounting/finance or related area

Tools

BANNER

Job description

Program Assistant, Department of Cell & Molecular Bio, Rowan-Virtua SOM (Stratford, NJ)

Title: PROGRAM ASSISTANT

Job no: 501913

Work type: Regular Full-Time

Location: Stratford, NJ

Department: Cell & Molecular Biology

Reports To: Department Administrator

The Department of Cell & Molecular Biology of Rowan-Virtua School of Osteopathic Medicine is searching for a Program Assistant to join their team. This position is responsible for assisting in departmental administrative procedures and grant related business supporting the Neuroscience and Cell & Molecular Biology departments.

Essential Duties and Responsibilities

• Acts as financial and customer service contact person for administrative, faculty and research laboratory staff.
• Assists in researching purchase information. Responsible for initiating and tracking purchase requisitions, ordering and invoice reconciliations.
• Assists with preparation of grant budgets for submission to outside federal and external funding agencies. Works closely with Procurement and OSPs Pre and Post Award in grant management.
• Maintains up to financial records for all grant reporting.
• Monitors and facilitates financial transactions including budget and cost transfers as appropriate.
• Ensures expenditures are in accordance with the allocation of funds and budgets.
• Ensures compliance with university and federal government project policies and procedures relative to financial transactions.
• Understands and adheres to Rowan’s compliance standards as they appear in Rowan’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
• Performs other duties as assigned.

Minimum Requirements

• Bachelor’s degree required, preferably in accounting, finance or related area.
• Minimum of two (2) years of experience grant budgeting and analysis.
• Effective analytical, organizational, and communication skills are essential.
• Strong computer skills.

Preferred Requirements

• Familiarity with university finance and administrative database systems (BANNER) desired.
• Experience in higher education preferred.
• 3+ years of experience in grant budgeting and analysis.

Salary Information

*In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary for this position is $68,903.91.

Benefit Information

*For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).” *Some benefits do not apply to temporary employees. · For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

Notes

• Candidates must be legally authorized to work in the U.S., and the university will not sponsor an applicant for a work visa for this position.
• Only completed online applications submitted on or before the deadline will be considered.

Non-Discrimation at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz,Administrative Assistant,[e-mail], 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply.

Pursuant toTitle IX of the Education Amendments of 1972 and supporting regulations, Rowan University does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, [e-mail] , 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here .

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization. Non-Discrimation at Rowan University