Materials & Grants Procurement Coordinator

Rowan-Virtua School of Osteopathic Medicine; Stratford (NJ); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Retirement benefits

Tuition reimbursement

Job summary

Rowan-Virtua School of Osteopathic Medicine is seeking a DMAHS Materials Management Coordinator to support NJ-DHS-DMAHS MOA efforts, handle purchase orders and invoices, and maintain purchase and grant documents.

The role collaborates with Rowan Purchasing and Accounts Payable, reviews expenditures, and ensures compliance with applicable regulations while safeguarding sensitive information for stakeholders.

Qualifications

• Bachelor’s Degree, plus two years of related experience involving sponsored programs, administration.
• Knowledge of accounting principles, practices, and financial analysis.
• Demonstrated competence using computers, purchasing systems, and advanced use of spreadsheet software.
• Ability to follow Federal/State agency regulations, policies, procedures, and laws applicable to sponsored program activity.
• Excellent oral and written communication skills.

Responsibilities

• Manages submission of purchase requisitions, related SOW documents, contracts, IT requirements, invoices, travel, petty cash, RFPs, and check requests.
• Coordinates with the Office of Sponsored Projects to ensure accurate expenditure reports and invoices.
• Submits new/annual grant proposals into OSP tracking system (Cayuse).
• Reviews and reconciles expenditures, invoices, and timesheets; processes budgets and funding projections.
• Acts as a liaison with Rowan Purchasing and Accounts Payable; maintains department records for audits.
• Ensures compliance with sponsor, federal, state, and university guidelines; assists with subcontract invoices.
• Provides backup for Web Time Entry and other administrative requests; maintains confidentiality.

Skills

Excellent oral & written communication

Prioritize & meet deadlines

Analytical & financial awareness

Education

Bachelor’s Degree + 2 years related experience

Tools

Purchasing systems

Spreadsheet software (Excel)

Job description

Rowan-Virtua School of Osteopathic Medicine is seeking a DMAHS Materials Management Coordinator to support NJ-DHS-DMAHS MOA efforts, handle purchase orders and invoices, and maintain purchase and grant documents.

The role collaborates with Rowan Purchasing and Accounts Payable, reviews expenditures, and ensures compliance with applicable regulations while safeguarding sensitive information for stakeholders.