Program Support Coordinator, Department of Cell & Molecular Biology, Rowan-Virtua SOM (Stratford, NJ)

Rowan University; Stratford (NJ); On-site; USD 80,000 - 84,000; Full time

Job summary

Rowan-Virtua School of Osteopathic Medicine in Stratford, NJ seeks a Program Support Coordinator to provide comprehensive administrative, fiscal, and grant support across the translational biomedical engineering initiatives and related departments.

The role emphasizes budget coordination, post-award processes, hiring support, travel reimbursement, and ensuring sponsor compliance, with collaboration across multiple school units and faculty.

Qualifications

• Bachelor's degree required; preferably in accounting, finance or related field.
• 2+ years of budgeting, grant budgeting and analysis is preferred.
• Strong analytical, organizational, and communication skills are essential.
• Experience with university financial systems is a plus.
• Ability to train personnel and build cross-functional relationships.

Responsibilities

• Fiscal Responsibilities — Coordinate operating, grant, and revenue accounts; monitor budgets; prepare analyses and reports; process invoices and expenditures.
• Purchasing Coordination — Oversee departmental and grant purchasing; manage requisitions, vendor setup, and contract justifications.
• Grant Administration — Support post-award budgeting, modifications, hiring, extensions, closeouts; ensure compliance with guidelines.
• Interdepartmental Coordination — Collaborate with Budget, Accounts Payable, Procurement, HR, OSP, and Advancement.
• Hiring & Onboarding Support — Assist with faculty, staff, and student hiring processes; background checks; recruitment support.
• Travel & Reimbursement Processing — Handle travel requests and reimbursements via Concur and related systems.
• Compliance & Training — Enforce policies; train staff on Rowan systems (Banner, Works, Concur, 25Live).
• Grant Planning & Communication — Schedule kickoff meetings; review allocations and expenditures; attend workshops.
• Committee & Meeting Support — Schedule meetings; prepare agendas; ensure minutes are distributed.
• Administrative Problem-Solving — Analyze operational issues and propose solutions.
• Other duties as assigned.

Skills

Budgeting

Grant administration

Analytical

Communication

Stakeholder relations

Education

Bachelor's degree in accounting, finance or related area

Tools

Banner

Concur

25Live

Word

Excel

Access

Job description

Rowan University • 201 Mullica Hill Road • Glassboro, New Jersey 08028 • 856-256-4000

Rowan University’s Career Site

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to more than 25,000 students. The fastest-growing public research institution in the Northeast and among the country’s top 10 fastest-growing, Rowan offers a thriving multidisciplinary environment with a strong emphasis on practical research in health care, engineering, science and business, while ensuring excellence in undergraduate education. Nationally recognized for innovation, high-quality, affordable education and public-private partnerships, Rowan is one of two universities in the U.S. to offer M.D., D.O. and D.V.M. degree programs.

For more information on Rowan University, click here .

All positions are contingent upon budget appropriations.

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website . Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here .

*Available benefits are dependent upon employee class and union affiliation.

Program Support Coordinator, Department of Cell & Molecular Biology, Rowan-Virtua SOM (Stratford, NJ)

Job no: 501909
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Administrative - Clerical, Professional

Rowan-Virtua School of Osteopathic Medicine

Title: Program Support Coordinator Location: Stratford, NJ

Department: Cell & Molecular Biology

Reports To: Department Administrator

SUMMARY

The Department of Cell & Molecular Biology of Rowan-Virtua School of Osteopathic Medicine is searching for a Program Support Coordinator to join their team. The full-time staff member provides comprehensive administrative, fiscal, and grant support for the Rowan-Virtua School of Translational Biomedical Engineering and Science, the Rowan-Virtua School of Osteopathic Medicine, and related University research initiatives. The role supports departmental operations, budget coordination, and the expanding grant portfolio, serving as a key resource to faculty and acting as liaison for all sponsored program activities, including pre- and post-award processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Fiscal Responsibilities — Assist Administrator with coordinating operating, grant, and revenue accounts; monitor budgets; prepare analyses and reports; process invoices, expenditures, and non-PO payments.
• Purchasing Coordination — Oversee departmental and grant purchasing, including requisitions, vendor setup, sole-source/contract justifications, and invoice resolution.
• Grant Administration — Support faculty with post-award budgeting, modifications, hiring, extensions, closeouts, and compliance with Uniform Guidance and sponsor regulations.
• Interdepartmental Coordination — Work with Budget, Accounts Payable, Procurement, HR, OSP, Advancement, and other units to ensure timely processing of departmental and grant-related actions.
• Hiring & Onboarding Support — Assist with faculty, staff, and student hiring processes, including I-9s, background checks, PageUp job cards, search committee support, and RIMS entries.
• Travel & Reimbursement Processing — Assist faculty, staff, and students with travel requests and reimbursements through Concur and University student travel systems.
• Compliance & Training — Ensure staff adherence to financial and grant compliance policies; train faculty on Rowan systems (Banner, Works, Concur, 25Live, etc.).
• Grant Planning & Communication — Schedule grant kickoff meetings; review allocations, hiring plans, and expenditures; attend OSP/Advancement grant workshops as needed.
• Committee & Meeting Support — Schedule meetings, prepare agendas, coordinate materials, and ensure minutes are completed and distributed.
• Administrative Problem-Solving — Assist the Administrator in analyzing operational issues and recommending solutions.
• Other duties as assigned.

MINIMUM REQUIREMENTS

• Bachelor’s degree (accounting, finance, or related field preferred)
• Minimum 2 years of budgeting or grant administration experience
• Strong analytical, organizational, communication, and conflict-resolution skills
• Proficiency in Word, Excel, Access, and database systems
• Ability to build effective working relationships across faculty and staff

PREFERRED REQUIREMENTS

• Experience with university financial systems (Banner)
• Higher-education experience
• 3+ years of grant budgeting/analysis

MINIMUM REQUIREMENTS

• Bachelor's degree required, preferably in accounting, finance or related area
• Minimum 2 years of experience in budgeting, grant budgeting and analysis
• Effective analytical, organizational, conflict resolution and communication skills are essential
• Strong computer skills including WORD, EXCEL, ACCESS or other database software
• Excellent oral and written communication skills and expertise in budget development and management. Ability to build cross-functional alliances and train personnel in proper procedures and policies
• Ability to be a team player and build effective working relationships with faculty, professional staff, and administrators

SALARY/BENEFIT INFORMATION

In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this HPAE position is $80,000 to $84,187.91, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.

For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).

NOTES

Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

Only completed online applications submitted on or before the posted deadline will be considered.

Advertised: Nov 3 2026 Eastern Standard Time
Applications close: Nov 17 2026 04:30 PM Eastern Standard Time

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Note on STEM-OPT Employment

Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization. Non-Discrimination at Rowan University must not be forced incorrectly.

Non-Discrimination at Rowan University

Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz,Administrative Assistant,[e-mail], 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply.

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, [e-mail] , 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here .

Annual Security and Fire Safety Report

Rowan is committed in assisting all members of our University community in providing for their safety and security.

The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here .

The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to securityon all our campuses. The report also contains information about fire statistics on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certainoff‑campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department.

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex,201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling [phone] or email: [e-mail] .