Research Program Manager – Medical Record Abstract - 141984

UC San Diego Health; San Diego (CA); On-site; USD 100,000 - 144,000; Full time

Job summary

UC San Diego Health is seeking a Research Program Manager – Medical Record Abstract in the Pediatrics department. The role oversees a team performing medical record review and data abstraction for OTIS Pregnancy Studies, ensuring data quality and protocol adherence across multiple sites.

The incumbent will hire, train, and supervise staff, prepare reports, and implement process improvements while coordinating with cross-functional teams and external collaborators to advance clinical research

Qualifications

• Nine years of related experience or a Bachelor's degree with five years of related experience.
• Broad knowledge of clinical or laboratory research and clinical research philosophy.
• Proven project management skills and ability to handle multiple priorities in a fast-paced environment.
• Experience managing people with diverse educational backgrounds and mentoring others.
• Strong problem-solving, analytical, and communication abilities.
• Ability to coordinate cross-functional teams and influence stakeholders.
• Proficiency with word processing and spreadsheet software; experience with clinical information systems.

Responsibilities

• Supervise and manage a team of Research Data Specialists for the OTIS MotherToBaby Pregnancy Studies.
• Oversee medical record abstraction, data validation, and maternal interviews.
• Ensure SOP compliance, data entry protocols, and quality control of data.
• Prepare team reports and update study manuals.
• Develop workload projections and implement new technologies to improve efficiency.
• Coordinate activities with study staff and external collaborators as needed.

Skills

Project management

Staff supervision

Clinical research knowledge

Communication

Data abstraction

Training others

Interpersonal skills

Word processing & spreadsheets

Education

Bachelor’s degree in related area

Nine years of related experience

Tools

Clinical trial management systems

Job description

Payroll Title CLIN RSCH SUPV 2

Department PEDIATRICS

Hiring Pay Scale $100,100.00 - $143,800.00/Year

Worksite Kearny Mesa

Appointment Type Career

Appointment Percent 100%

Union Uncovered

Total Openings 1

Work Schedule Days, 8-Hour Shifts, Monday-Friday

Research Program Manager – Medical Record Abstract

Filing Deadline Mon 11/9/2026

Description

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 171 Faculty, 50 postdoctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has 57 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department. The Department has undergone significant growth in recent years with a consolidated budget of approximately $106 million including sponsored projects expenditures of approximately $54 million and clinical revenue of over $ 52 million. This expansion of the Department’s research and clinical portfolio is expected to continue in the next few years. The Department’s 16 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Environmental Science and Health; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hospital Medicine; Host-Microbe Systems and Therapeutics; Infectious Diseases; Neonatology; Nephrology, and Respiratory Medicine. In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children’s, and Children’s Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children's health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions. This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine's Department of Pediatrics with San Diego's only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children’s Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical excellence. The Division of Environmental Science & Health is involved in four major areas: 1) providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers and education to the public about pregnancy and lactation exposures and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post -doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and 4) conducting clinical research to better understand the causes, prevention and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state and industry sponsored grants and contracts totaling over $60 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division. Under the general supervision of the Research Manager, the incumbent directly supervises and manages a team of Research Data Specialists for the OTIS MotherToBaby Pregnancy Studies. The OTIS Research Center is located within the Department of Pediatrics, Center for Better Beginnings at UCSD. The OTIS Research Center conducts multiple federal and industry sponsored longitudinal observational cohort studies focused on pregnancy outcomes in women exposed and unexposed to specific chronic diseases, medications and/or vaccines. The studies recruit and follow several thousand study participants across the US and Canada. The incumbent is responsible for hiring, training, evaluating, and supervising a staff of Research Data Specialists who review and abstract medical records, clean study data as needed, validate maternal interviews, and perform other medical record review and data collection tasks. The incumbent is responsible for managing medical record abstraction and validation of abstraction and maternal interview collection, assigning and directing the work to the study team; monitoring progress, goals, and objectives of the team; ensuring compliance with standard operating procedures, data entry and record-keeping protocols, and quality control of abstraction and data cleaning tasks. The incumbent prepares or oversees generation of various team reports, and creates and updates study manuals or oversees updates to these guides. Create long-term workload projections, participate in identification, testing, and implementation of new technologies to create efficiencies. The incumbent may participant in other study activities, or oversee staff participating in other study activities, such as socio-economic scoring (SES), validation of maternal interview data collection and data-entry, or other activities as needed or as requested by the Research Manager. Performs other duties as assigned.

Qualifications

• Nine (9) years of related experience, education/training, OR a Bachelor’s degree in related area plus five (5) years of related experience/training.
• Broad knowledge of clinical or laboratory research and clinical research philosophy. Demonstrated ability to translate clinical research philosophy into business best practices in a trial setting.
• Demonstrated project management skills. Ability to effectively manage multiple priorities, prioritize projects and meet the demands of a fast-paced and dynamic work environment. Adaptable to quickly changing priorities.
• Demonstrated experience managing people with a wide range of educational backgrounds and skills. Demonstrated management and conflict resolution skills to effectively lead and motivate others. Demonstrated experience in training others in the field of research.
• Demonstrates good problem-solving and analytical skills. Creatively addresses complex or new problems.
• Strong communicator; includes verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. Clear and concise communicator. Ability to influence and negotiate.
• Excellent interpersonal skills, including but not limited to: problem-solving, teamwork development, leadership, mentorship. Interpersonal skills to effectively motivate others. Works well with others to achieve common goals. Ability to cultivate relationships with multiple stakeholders at various levels of administration.
• Ability to perform all commonly applicable functions in word processing and spreadsheet software. Effectively uses campus' clinical information and documentation application programs. Proven ability utilizing clinical trial management systems.
• Skills to work collaboratively with other cross-functional teams. Ability to interface and collaborate with other members of an extended study team. Ability to influence / persuade. Proven ability to effectively coordinate and integrate programs with others in division, department, and organization.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $100,100 - $187,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $47.94 - $89.80

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Misconduct Disclosure Requirement

• "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

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UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational — or "bench-to-bedside" — research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

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