Sponsored Research Administrator 2 - 141889

University of California San Diego; San Diego (CA); Hybride; USD 52 000 - 76 000; Plein temps

Résumé du poste

UC San Diego is seeking a Sponsored Research Administrator 2 in the Pediatrics department on a hybrid schedule (onsite and remote) with a 100% appointment. The role oversees financial analysis and fiscal management for multiple divisions, coordinating federal, state, and private sponsors.

The position requires strong regulatory knowledge, high-volume transaction handling, and advanced reporting capabilities to support a multi-divisional research portfolio valued in the tens of millions.

Qualifications

• Six years of related experience or a Bachelor's degree in related area plus two years of related experience/training.
• Knowledge of applicable federal, state, local, sponsor and institutional regulations.
• Knowledge of compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage a high volume of transactions.
• Ability to perform moderately complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

Responsabilités

• Provide comprehensive financial analysis and complex fiscal management for both pre- and post-award sponsored projects for multiple divisions.
• Develop new procedures and/or revise existing procedures to meet changing needs and create intricate internal reporting systems and tools for forecasting.
• Develop and oversee research proposals, awards and transactions related to contracts and grants and maintain records in compliance with policies.
• Work with multiple PI's and funding sources (federal, state, private grants, contracts, etc.) and coordinate with central offices.
• Independently identify problems, gather data, analyze, and recommend solutions; may have delegated signature authority.

Connaissances

Financial analysis

Budgeting

Communication

Organization

Problem solving

Negotiation

Formation

Bachelor's degree in related area

Outils

UCPath

OFC

Spreadsheet software

Database software

Description du poste

Payroll Title: RSCH ADM 2 CX

Department: PEDIATRICS

Hiring Pay Scale: $37.79 - $55.04 / Hour

Worksite: Campus

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: Days, 8-Hour Shifts, Monday-Friday

#141889 Sponsored Research Administrator 2

Filing Deadline: Thu 11/5/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 10/27/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Campus and remote.

DESCRIPTION

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 200 faculty, 80 post-doctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has more than 50 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department. The Department has undergone significant growth in recent years with a consolidated budget of approximately $166 million including sponsored projects expenditures of approximately $69 million and clinical revenue of over $ 94 million. This expansion of the Department’s research and clinical portfolio is expected to continue in the next few years.

The Department’s 16 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Dysmorphology; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hematology/Oncology; Hospital Medicine; Host-Microbe Systems & Therapeutics, Infectious Diseases; Neonatology; Nephrology; and Respiratory Medicine.

In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children’s, and Children’s Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children’s health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions.

This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine’s Department of Pediatrics with San Diego’s only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children’s Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical excellence.

Under the supervision of the Director of Sponsored Projects, the Sponsored Research Administrator will be responsible for providing comprehensive financial analysis and complex fiscal management in both pre and post-award sponsored projects administration for multiple divisions in the Department of Pediatrics, with approximately $6 million in sponsored project funding sources. Each division’s financial management involves multiple PI’s and funding sources (federal, state, private grants including contracts, gifts, clinical trials, subawards, fellowships, service agreements, and UC Foundation funds). The incumbent will work with numerous funding agencies including, but not limited to NIH, DOD, AHA, ADA, CIRM, JDRF, and other various state, county, private and industry sponsors. The incumbent will independently work with multiple international and domestic institutions as well as a variety of central offices such as OCGA, OCTA, OCAA, HSSPPO, SPF, HHR, ARC, IPPS, etc. The incumbent will also serve as the department contact for the assigned Division Chiefs and PIs.

In coordination with the Director of Sponsored Projects, the incumbent will be responsible for establishing new procedures and/or revising existing procedures to meet changing needs and creating a variety of intricate internal reporting systems and tools for forecasting short and long term financial planning, identifying problem areas, formulating creative and alternative solutions and making recommendations for a wide variety of financial and administrative issues.

Under supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc.). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two years of related experience/training.

• Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to manage a high volume of transactions.

• Ability to perform moderately complex financial analysis and customized reporting.

• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.

• Maintains current knowledge of compliance regulations in all areas of research administration.

• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

• Demonstrated ability to maintain a professional attitude during interaction and collaboration with a wide range of personalities. Excellent communication and organizational skills.

• Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; implement recommendations. Demonstrated problem-solving and negotiation skills with ability to exercise discretion.

PREFERRED QUALIFICATIONS

• Demonstrated experience with UCSD on-line and web based accounting and personnel systems (OFC, BAH, UCPath, etc.).

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $78,906 - $114,924 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $37.79 - $55.04

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational — or "bench-to-bedside" — research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace