Research Program Manager - Medical Record Abstract - 141984

UC San Diego; San Diego (CA); Hybrid; USD 100,000 - 188,000; Full time

Job summary

UC San Diego’s OTIS Research Center within the Department of Pediatrics seeks a seasoned supervisor to manage a team of Research Data Specialists. The role focuses on medical record abstraction, data validation, and study coordination across the US and Canada.

You will hire, train, and evaluate staff, ensure SOP compliance, and drive data quality for longitudinal pregnancy outcome studies. Strong leadership and collaboration across divisions are essential.

Qualifications

• Nine (9) years of related experience, education/training OR a Bachelor's degree in related area plus five (5) years of related experience/training.
• Broad knowledge of clinical or laboratory research and clinical research philosophy. Demonstrated ability to translate clinical research philosophy into business best practices in a trial setting.
• Demonstrated project management skills. Ability to effectively manage multiple priorities, prioritize projects and meet the demands of a fast‑paced and dynamic work environment. Adaptable to quickly changing priorities.
• Demonstrated experience managing people with a wide range of educational backgrounds and skills. Demonstrated management and conflict resolution skills to effectively lead and motivate others. Demonstrated experience in training others in the field of research.
• Demonstrates good problem‑solving and analytical skills. Creatively addresses complex or new problems.
• Strong communicator; includes verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. Clear and concise communicator. Ability to influence and negotiate.
• Excellent interpersonal skills, including but not limited to: problem‑solving, teamwork development, leadership, mentorship. Interpersonal skills to effectively motivate others. Works well with others to achieve common goals. Ability to cultivate relationships with multiple stakeholders at various levels of administration.
• Ability to perform all commonly applicable functions in word processing and spreadsheet software. Effectively uses campus' clinical information and documentation application programs. Proven ability utilizing clinical trial management systems.
• Skills to work collaboratively with other cross‑functional teams. Ability to interface and collaborate with other members of an extended study team. Ability to influence / persuade. Proven ability to effectively coordinate and integrate programs with others in division, department, and organization.

Responsibilities

• Oversee hiring, training, and supervision of a staff of Research Data Specialists.
• Review and abstract medical records, validate maternal interviews, and perform data collection tasks.
• Manage data entry, abstraction quality control, and study documentation; generate team reports and manuals.
• Plan workload projections and explore new technologies to create efficiencies.
• May participate in SES validation or other study activities as needed or requested by the Research Manager.

Skills

Project management

People management

Communication

Analytical skills

Interpersonal skills

Cross-functional teamwork

Problem solving

Leadership

Team coordination

Education

Bachelor's degree + 5 years

Tools

Word processing

Spreadsheet software

Clinical trial systems

Job description

DESCRIPTION

This position will work a hybrid schedule which includes a combination of working both onsite on Campus (3 days) and remote (2 days).

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 171 Faculty, 50 postdoctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has 57 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department.

The Department has undergone significant growth in recent years with a consolidated budget of approximately $106 million including sponsored projects expenditures of approximately $54 million and clinical revenue of over $ 52 million. This expansion of the Department's research and clinical portfolio is expected to continue in the next few years.

The Department's 16 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Environmental Science and Health; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hospital Medicine; Host-Microbe Systems and Therapeutics; Infectious Diseases; Neonatology; Nephrology; and Respiratory Medicine.

In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children's, and Children's Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children's health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions.

This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine's Department of Pediatrics with San Diego's only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children's Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical excellence.

The Division of Environmental Science & Health is involved in four major areas: 1) providing clinical services to patients with birth defects and developmental disabilities, 2) providing public health services in counseling patients, providers and education to the public about pregnancy and lactation exposures and their impact on child development and health, 3) a teaching program that includes undergraduate students, graduate students in epidemiology, medical students, and post -doctoral students, pediatrics, epidemiology, health behavior, global health, pharmacy, and other specialties; and 4) conducting clinical research to better understand the causes, prevention and treatment of birth defects and developmental disabilities. Research programs and projects within the Division involve federal, state and industry sponsored grants and contracts totaling over $60 million. These encompass national and international studies that require complex interrelated infrastructure and shared resources both within the Division and with collaborators and subcontractors outside the Division.

Under the general supervision of the Research Manager, the incumbent directly supervises and manages a team of Research Data Specialists for the OTIS MotherToBaby Pregnancy Studies. The OTIS Research Center is located within the Department of Pediatrics, Center for Better Beginnings at UCSD. The OTIS Research Center conducts multiple federal and industry sponsored longitudinal observational cohort studies focused on pregnancy outcomes in women exposed and unexposed to specific chronic diseases, medications and/or vaccines. The studies recruit and follow several thousand study participants across the US and Canada.

The incumbent is responsible for hiring, training, evaluating, and supervising a staff of Research Data Specialists who review and abstract medical records, clean study data as needed, validate maternal interviews, and perform other medical record review and data collection tasks. The incumbent is responsible for managing medical record abstraction and validation of abstraction and maternal interview collection, assigning and directing the work to the study team; monitoring progress, goals, and objectives of the team; ensuring compliance with standard operating procedures, data entry and record-keeping protocols, and quality control of abstraction and data cleaning tasks. The incumbent prepares or oversees generation of various team reports, and creates and updates study manuals or oversees updates to these guides. Create long‑term workload projections, participate in identification, testing, and implementation of new technologies to create efficiencies. The incumbent may participant in other study activities, or oversee staff participating in other study activities, such as socio‑economic scoring (SES), validation of maternal interview data collection and data‑entry, or other activities as needed or as requested by the Research Manager. Performs other duties as assigned.

QUALIFICATIONS

• Nine (9) years of related experience, education/training, OR a Bachelor's degree in related area plus five (5) years of related experience/training.
• Broad knowledge of clinical or laboratory research and clinical research philosophy. Demonstrated ability to translate clinical research philosophy into business best practices in a trial setting.
• Demonstrated project management skills. Ability to effectively manage multiple priorities, prioritize projects and meet the demands of a fast‑paced and dynamic work environment. Adaptable to quickly changing priorities.
• Demonstrated experience managing people with a wide range of educational backgrounds and skills. Demonstrated management and conflict resolution skills to effectively lead and motivate others. Demonstrated experience in training others in the field of research.
• Demonstrates good problem‑solving and analytical skills. Creatively addresses complex or new problems.
• Strong communicator; includes verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. Clear and concise communicator. Ability to influence and negotiate.
• Excellent interpersonal skills, including but not limited to: problem‑solving, teamwork development, leadership, mentorship. Interpersonal skills to effectively motivate others. Works well with others to achieve common goals. Ability to cultivate relationships with multiple stakeholders at various levels of administration.
• Ability to perform all commonly applicable functions in word processing and spreadsheet software. Effectively uses campus' clinical information and documentation application programs. Proven ability utilizing clinical trial management systems.
• Skills to work collaboratively with other cross‑functional teams. Ability to interface and collaborate with other members of an extended study team. Ability to influence / persuade. Proven ability to effectively coordinate and integrate programs with others in division, department, and organization.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $100,100 - $187,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $47.94 - $89.80

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).