Research Operations & Faculty Support Coordinator

University of California, Berkeley; Berkeley (CA); On-site; USD 47,000 - 61,000; Full time

Job summary

University of California, Berkeley, Department of Chemistry, seeks a Faculty Support Administrator to manage administrative services for research groups, including finance, HR, IT, facilities, travel, and pre-award work.

The role provides leadership in strategic planning, oversees multiple programs through staff, and coordinates with faculty, postdocs, and students to ensure efficient operations in a thriving research environment.

Qualifications

• Ability to use sound judgment in responding to issues and concerns.
• Strong communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Strong organizational skills and ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain confidentiality.
• Strong customer service skills for working with professors, colleagues, and outside stakeholders.

Responsibilities

• Personnel Management - 25%: Submit hiring paperwork and appointment documentation for all group members and track appointments.
• Financial/Grant Management - 15%: Formulate annual operating budgets, proposals, expenditures, and forecasts; coordinate spending and reports.
• Material & Equipment Management - 15%: Procure equipment, manage maintenance contracts, and track inventory.
• Facilities Management - 15%: Serve as primary office contact and design operational procedures for efficiency.
• Reporting - 10%: Coordinate monthly budget analysis, reconciliations, and reports for funding agencies.
• Proposal Development & Fund Management - 10%: Facilitate pre-proposal preparation and assist PIs with budgets and fellowship documents.
• Publications & Special Projects - 10%: Support seminars, manuscript preparation, and coordination with collaborators.

Skills

Sound judgment

Communication skills

Organizational skills

Discretion & confidentiality

Customer service

Education

Bachelor's degree

Job description

University of California, Berkeley, Department of Chemistry, seeks a Faculty Support Administrator to manage administrative services for research groups, including finance, HR, IT, facilities, travel, and pre-award work.

The role provides leadership in strategic planning, oversees multiple programs through staff, and coordinates with faculty, postdocs, and students to ensure efficient operations in a thriving research environment.