Chemistry Faculty Programs & Grants Administrator

University of California; Berkeley (CA); On-site; USD 47,000 - 61,000; Full time

Job summary

The University of California, Berkeley Department of Chemistry seeks a Faculty Support Administrator to manage administrative services for research groups, covering finance, HR, travel, visa processing, and other duties essential to efficient operation. This non-exempt, full-time role provides critical support to faculty and students within a dynamic lab environment.

The position emphasizes compliance with university policies, coordination of appointments, and collaboration with senior staff to

Qualifications

• Strong organizational and multitasking abilities with attention to detail.
• Solid communication and interpersonal skills for working with faculty and staff.
• Ability to maintain confidentiality and exercise discretion.
• Experience supporting research groups, budgets and HR processes.

Responsibilities

• Submit hiring paperwork and appointment documentation for group members.
• Track group member appointments and reappointments.
• Coordinate visa and work permit applications for foreign researchers.
• Arrange domestic and foreign travel itineraries and reimbursements.
• Administer activities for postdocs, graduate students, visiting researchers, and undergrads.
• Prepare annual operating budgets and forecast expenditures.

Skills

Communication

Organizational skills

Multitasking

Confidentiality

Customer service

Education

Bachelor's degree or equivalent experience

Job description

The University of California, Berkeley Department of Chemistry seeks a Faculty Support Administrator to manage administrative services for research groups, covering finance, HR, travel, visa processing, and other duties essential to efficient operation. This non-exempt, full-time role provides critical support to faculty and students within a dynamic lab environment.

The position emphasizes compliance with university policies, coordination of appointments, and collaboration with senior staff to