Faculty Research Operations Administrator

University of California-Berkeley; Berkeley (CA); On-site; USD 47,000 - 62,000; Full time

Job summary

University of California, Berkeley is seeking a Faculty Support Administrator to provide comprehensive administrative services for research groups within the Department of Chemistry. The role covers finance, human resources, IT, facilities, travel, pre-award work, and liaison with RAs and students.

It requires strong organizational and communication skills to direct multi-disciplinary programs and ensure efficient operations.

Qualifications

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain confidentiality.
• Strong customer service skills for working with and communicating with professors, colleagues, and outside stakeholders.

Responsibilities

• Submit hiring paperwork and appointment documentation for all group members (including grad students, postdocs, visitors, undergrads, and other scientists).
• Track group member appointments to ensure on time reappointment and smooth exits.
• Facilitate the group's application and interview process for orienting and hiring of graduate student researchers, postdoctoral scientists and visiting scientists.
• Arrange domestic and foreign travel itineraries and submit reimbursement requests.
• Coordinate visa and work permit applications for foreign researchers, ensure that proper documentation is in process for foreign visitors/researchers on visa matters.
• Administer all activities concerning postdoctoral assistants, graduate research students, visiting professors/scholars and undergraduate researchers.

Skills

Sound judgment

Communication skills

Organization

Discretion & confidentiality

Customer service

Education

Bachelor's degree or equivalent experience

Job description

University of California, Berkeley is seeking a Faculty Support Administrator to provide comprehensive administrative services for research groups within the Department of Chemistry. The role covers finance, human resources, IT, facilities, travel, pre-award work, and liaison with RAs and students.

It requires strong organizational and communication skills to direct multi-disciplinary programs and ensure efficient operations.