Research Office Administrative Coordinator

University of Arizona; Phoenix (AZ); On-site; USD 28,000 - 35,000; Full time

Job summary

The University of Arizona is seeking an Administrative Operations Associate in Phoenix to support the Translational Research Office and COMP departments with financial and travel transactions. The role emphasizes organization, multitasking, and professional communication while handling confidential information with discretion.

You will work in a fast-paced environment, coordinate meetings, assist with onboarding, and help update departmental data and websites.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years of relevant experience.
• Experience prioritizing multiple projects and meeting deadlines.
• Intermediate or higher Microsoft Office skills.
• Proficient in data entry with accuracy and efficiency.

Responsibilities

• Process financial transactions to support faculty lab purchasing, PO creation, DV creation and other transactions.
• Review expenditures to ensure alignment with grant and college budgets.
• Update and maintain department files and database (S drive, Box folders).
• Investigate and resolve typical administrative issues and coordinate with the Director.
• Schedule and participate in meetings and conferences pertinent to area of responsibility.
• Provide onboarding support to units as needed and assigned by Director.
• Assist in gathering data for website updates.
• Support travel arrangements and process Concur documents for faculty, staff, students and invited speakers.
• Offer guidance on policies and procedures for inquiry-related matters.

Skills

Communication

Confidentiality

Attention to detail

Time management

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The University of Arizona is seeking an Administrative Operations Associate in Phoenix to support the Translational Research Office and COMP departments with financial and travel transactions. The role emphasizes organization, multitasking, and professional communication while handling confidential information with discretion.

You will work in a fast-paced environment, coordinate meetings, assist with onboarding, and help update departmental data and websites.