Administrative Support Specialist – Neuroscience Dept

University of Arizona; Phoenix (AZ); On-site; USD 28,000 - 35,000; Full time

Job summary

The Department of Translational Neuroscience at the University of Arizona invites qualified administrative professionals to apply for the Administrative Support Assistant III role in Phoenix. The position supports departmental operations, education and research activities, financial transactions, recruitment and speaker visits, meeting scheduling, and sustaining a positive workplace culture.

This fast‑moving environment offers room to contribute across programs and collaborate with principal

Qualifications

• High school diploma or equivalent required.
• Minimum of 5 years relevant experience.
• Experience with University financial policies and purchasing/travel preferred.
• Experience with graphics software such as Creative Cloud and/or web page maintenance.
• Ability to manage multiple deadlines and work independently.

Responsibilities

• Contribute to the management and development of departmental initiatives.
• Plan and organize departmental events including logistics and services coordination.
• Provide support for the educational enterprise including lecture scheduling and materials distribution.
• Prepare background information for meetings and appointments.
• Assist in scheduling meetings for the team at-large including both internal and external stakeholders.
• Reconcile department purchasing transactions, aid financial analysts, and ensure policy compliance.
• Process expense and travel reimbursements.
• Assist with onboarding new employees and personnel growth.
• Assist with planning and coordination of seminar speakers, visitors, and faculty recruitment.

Skills

Communication skills

Deadline management

Independent work

Technology adaptability

Microsoft Office

Box

Zoom

Education

High school diploma

Tools

Creative Cloud

Job description

The Department of Translational Neuroscience at the University of Arizona invites qualified administrative professionals to apply for the Administrative Support Assistant III role in Phoenix. The position supports departmental operations, education and research activities, financial transactions, recruitment and speaker visits, meeting scheduling, and sustaining a positive workplace culture.

This fast‑moving environment offers room to contribute across programs and collaborate with principal