Administrative Operations Associate, Research Office (Phoenix)

University of Arizona; Phoenix (AZ); On-site; USD 28,000 - 35,000; Full time

Job summary

The University of Arizona is seeking an Administrative Operations Associate in Phoenix to support the Translational Research Office and COMP departments with financial and travel transactions. The role emphasizes organization, multitasking, and professional communication while handling confidential information with discretion.

You will work in a fast-paced environment, coordinate meetings, assist with onboarding, and help update departmental data and websites.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years of relevant experience.
• Experience prioritizing multiple projects and meeting deadlines.
• Intermediate or higher Microsoft Office skills.
• Proficient in data entry with accuracy and efficiency.

Responsibilities

• Process financial transactions to support faculty lab purchasing, PO creation, DV creation and other transactions.
• Review expenditures to ensure alignment with grant and college budgets.
• Update and maintain department files and database (S drive, Box folders).
• Investigate and resolve typical administrative issues and coordinate with the Director.
• Schedule and participate in meetings and conferences pertinent to area of responsibility.
• Provide onboarding support to units as needed and assigned by Director.
• Assist in gathering data for website updates.
• Support travel arrangements and process Concur documents for faculty, staff, students and invited speakers.
• Offer guidance on policies and procedures for inquiry-related matters.

Skills

Communication

Confidentiality

Attention to detail

Time management

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Operations Associate, Research Office (Phoenix)

COM Phx Campus Administration

College of Medicine-Phoenix

Greater Phoenix Area

475 N. 5th Street, Phoenix, AZ 85004 USA

Position Highlights

This is an exciting opportunity to become part of a fast-growing college. The Translational Research Office at the College of Medicine - Phoenix is seeking a bright Administrative Support Assistant III. This position will assist with processing the financial and travel transactions in support of any COMP departments with a research portfolio. The ideal candidate will possess excellent organizational skills, be able to multitask in a fast-paced environment, have excellent written and verbal communication skills, and a professional demeanor. Also, the incumbent should be able to 1maintain sensitivity with confidential information, and poses computer proficiency in Microsoft Word, Excel and Outlook.

Visa sponsorship is not available for this positions.

Outstanding U of A benefits include health, dental, vision, and life insurance; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please

Duties & Responsibilities

Perform a variety of administrative duties:

• Process financial transactions to support faculty lab purchasing, PO (purchase order), DV creation and other transactions as needed.
• Review, and process standard expenditures to ensure laboratory activities align with established grant and college budgets.
• Update and maintain department files and database (i.e. S drive, Box folders).
• Investigate, evaluate and resolve typical administrative or operational issues or situations impacting staff/faculty work units, and coordinate with the Director.
• Schedule and participate in meetings and conferences pertinent to area of responsibility.
• Provide onboarding support to units as needed and assigned by Director.
• Assist in gathering data for website updates.
• Support travel arrangements and process Concur documents for faculty, staff, students and invited speakers as needed.
• Offer guidance and support to students, faculty, staff, and researchers on relevant policies, standard practices, and procedures for inquiry-related matters.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Proven attention to detail and accuracy.
• Exceptional organizational and time-management skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with prioritizing multiple projects and achieving desired results and deadlines.
• Possess intermediate, or higher, Microsoft Office skills.
• High degree of flexibility.
• Proficient in data entry with a focus on efficiency and precision.

Employment Details

• FLSA: Non-Exempt
• Full Time/Part Time: Full Time
• Number of Hours Worked per Week: 40
• Job FTE: 1.0
• Work Calendar: Fiscal
• Job Category: Organizational Administration
• Benefits Eligible: Yes - Full Benefits
• Rate of Pay: $20.33-$25.41
• Compensation Type: hourly rate
• Grade: 5
• Compensation Guidance: The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
• Career Stream and Level: OC2
• Job Family: Administrative Operations
• Job Function: Organizational Administration
• Type of criminal background check required: Name-based criminal background check (non-security sensitive)
• Number of Vacancies: 1
• Target Hire Date: None
• Expected End Date: None
• Contact Information for Candidates: Office of Human Resources, Talent Acquisition
  [e-mail]
• Open Date: 10/21/2026
• Open Until Filled: Yes
• Documents Needed to Apply: Resume

Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].