Research Intern Team Assistant

Aquent; Seattle (WA); On-site; USD 32,000 - 34,000; Full time

Job summary

Aquent Talent is seeking a Recruiting Assistant intern for the Research Intern Program Team. This onsite role supports hundreds of Research Interns annually across the U.S.

and Canada, with the Redmond, WA client base and a focus on delivering a world-class intern experience for both interns and hiring managers. You will assist the staffing program manager with offers and hiring processes, track hires in internal tools, coordinate events, onboarding, and support special projects.

Qualifications

• Requires strong organizational and communication skills with the ability to multitask and handle high volume work.
• Detail-oriented and able to manage confidential information with integrity.
• Proactive, self-starting attitude in a fast-paced environment.

Responsibilities

• Recruiting Assistant duties including offering and hiring process support, tracking hires in internal tools, and data entry.
• Event coordination and support such as planning, invitations, venues, catering, and onsite presence.
• Special project support and ad-hoc administrative tasks.

Skills

Communication skills

Organization

Prioritization

Self-starter

Adaptability

Time management

Education

Enrollment in a relevant degree program

Tools

iCIMS

Microsoft Office

Job description

The Research Intern Program Team hires hundreds of Research Interns each year in the U.S. and Canada. Our focus is to provide a world class experience for each intern and hiring manager. The team hires, onboards, plans, and executes intern events and much more.

This is an onsite position with typical work hours (OT may be necessary during certain times of the year), with some flexibility.

Responsibilities will include (but are not limited to):

Recruiting Assistant (bulk of job) –

• Assist staffing program manager with offer and hiring process.
• Tracking and process hires in internal tools.
• Data entry of candidate information and records
• Update offer information
• Partner with intern staffing PM on staffing projects as needed.
• Welcome interns on day of arrive (1-60 every Monday)/Attend Intern New Intern Orientation (NIO)

Event Coordination and Support (as appropriate - this is not the main part of the job) –

• Event planning support
• Track and manage invite responses/waitlist management.
• Procure and reserve venues.
• Ordering and coordinating of catering
• Onsite event support, as appropriate
• Swag ordering and tracking.

Special Project Support –

• Assist team members with ad-hoc administrative tasks.
• Assist with special projects as needed

Qualifications:

This position requires someone who is well organized, has excellent communication skills, the ability to set priorities and handle high volume and multiple tasks simultaneously with little direction. The ability to respond in an appropriate manner to a rapidly changing environment is important to the success of the role.

The ideal candidate must be extremely detail-oriented, and, given the extremely fast pace of the team, must be masterful at prioritizing and executing quickly with high energy and a professional attitude. This person must have high integrity and be able to handle confidential information appropriately.

• Recruiting support, administrative, and or event planning experience is a plus.
• Project management a plus.
• Experience with iCIMS a plus.
• Experience with Microsoft Suite a plus
• Be an enthusiastic, energetic, and curious individual who can provide support to a high energy team. This position will provide you with a multitude of tasks designed to expand your knowledge and stretch your abilities.
• Must be a self-starter with the ability to anticipate needs and act ahead of direct guidance in a fast-paced environment.
• Willingness to change directions at a moment's notice with a positive, "can-do" attitude.
• Demonstrated drive and initiative to identify, solve, and follow-through on problems and the ability to act independently to achieve results with a high degree of accuracy, professionalism, and attention to detail.
• Outstanding project and time management skills, and the ability to handle multiple simultaneous projects at once.

The target hiring compensation range for this role is $22.98 to $25.54 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

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Client Description

Our client is a large technology company based in Redmond, Washington with a mission to empower every person and every organization on the planet to achieve more. They develop computer software, consumer electronics, personal computers, and related services. This company enables digital transformation for the era of an intelligent cloud and an intelligent edge.

Working here, you will be part of a company that values:

• Innovation
• Diversity and inclusion
• Corporate social responsibility
• AI
• Trustworthy computing

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.