Research Info Sys Coordinator

RIH Rhode Island Hospital; Rhode Island; On-site; USD 56,000 - 92,000; Full time

Job summary

Brown University Health is seeking a Research Information Systems Coordinator to oversee the Access database and Workday systems for the research department. You will manage data for program management and equipment, and maintain the department homepage with appropriate links and design updates.

The role requires collaboration with researchers and leadership, ensuring data integrity and timely reporting. Strong communication and technical skills are essential, with a focus on accuracy and

Qualifications

• Requires knowledge of software management normally acquired through the completion of an undergraduate degree.
• Familiarity with federal and non-federal biomedical and clinical research administration guidelines.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Receives, maintains and distributes electronic grant notices and Office of Research correspondence.
• Develops, maintains and distributes monthly leadership reports for portfolio oversight.
• Maintains FFATA reporting and creates internal reports for data integrity.

Skills

Verbal communication

Written communication

Interpersonal skills

Detail-oriented

Education

Undergraduate degree

Tools

Front Page

Microsoft Word

Microsoft Excel

Access

Windows

Workday

Job description

SUMMARY

Under the general supervision of the Director of Grants and Contracts, the Research Information Systems Coordinator is responsible for overseeing and maintaining the Access database and Workday systems for the department, to include data for research program management and equipment. This position is also responsible for maintaining the department’s homepage (website), creating appropriate links and making design changes. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate

RESPONSIBILITIES

Receives, maintains and distributes electronic notice of grant awards and other Office of Research correspondence to appropriate Research Administrators. Assists in developing, maintaining, and distributing monthly reports for leadership oversite of portfolio. Maintaining FFATA reporting. Creates and distributes internal reports to be reviewed by Administrators entering data into the system to secure the integrity of the data being entered and managed. Maintains an access database which tracks equipment purchased with research funds. Creates reports and queries as needed from the database. Provides documentation for annual property management audit. Interacts directly with the auditor during annual audit. Oversees secretarial help on tagging new equipment. Also oversees the equipment status of re-inventory equipment and random audit to ensure compliance for annual audit. Maintains/updates changes and design to the Research Administration homepage which resides on the Brown University Health intranet and internet. Reviews and communicates potential funding opportunities for Investigators. Point of contact for all sponsor portals, responsible for maintainence of registration. Creates accounts for institutional staff, including Principal Investigators, into the system.

MINIMUM QUALIFICATIONS

BASIC KNOWLEDGE: Requires knowledge of software management normally acquired through the completion of an undergraduate degree. Requires a general knowledge of research programs, including administration guidelines for federal and non-federal agencies supporting biomedical and clinical research. Excellent verbal and written skills are essential. The ability to interact with persons from diverse backgrounds such as physicians, scientists, attorneys, sponsors and governmental officials is essential. Thorough knowledge of microcomputers, peripheral equipment and networks is required, as well as knowledge of PC hardware systems and relevant software such as Front Page, Microsoft Word, Microsoft Excel, Access, Windows and Workday. EXPERIENCE: Three to Five years of experience in related field.

WORK ENVIRONMENT

Normal Office Environment. Some travel to multi-campus sites.

SUPERVISORY RESPONSIBILITY

None.

Pay Range

$55,744.00-$91,956.80

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type

M-F 8:30-5:00

Work Shift

Day

Daily Hours

8 hours

Driving Required

No

As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island. Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families. Join us and help build a healthier future for our patients - and for yourself.

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