Research Info Sys Coordinator

Brown University Health; Providence (RI); On-site; USD 56,000 - 92,000; Full time

Job summary

Brown University Health is seeking a Research Information Systems Coordinator to oversee the Access database and Workday systems for the department, manage research program data and equipment, and maintain the department homepage.

Under the general supervision of the Director of Grants and Contracts, you will generate monthly reports, support audits, assist with FFATA reporting, and serve as the point of contact for sponsor portals and institutional staff accounts.

Qualifications

• Requires knowledge of software management normally acquired through the completion of an undergraduate degree.
• Knowledge of research programs and administration guidelines for federal and non‑federal agencies.
• Excellent verbal and written communication skills are essential.
• Ability to interact with physicians, scientists, attorneys, sponsors and governmental officials.
• Thorough knowledge of microcomputers, peripheral equipment and networks; PC hardware and related software.

Responsibilities

• Receives, maintains and distributes electronic notices of grant awards and other Office of Research correspondence.
• Assists in developing, maintaining, and distributing monthly reports for leadership oversight of portfolio.
• Maintains FFATA reporting.
• Creates and distributes internal reports to ensure data integrity across systems.
• Maintains Access database tracking equipment purchased with research funds.

Skills

Verbal and written communication

Interpersonal skills

Team collaboration

Education

Undergraduate degree

Tools

Front Page

Microsoft Word

Microsoft Excel

Access

Windows

Workday

Job description

SUMMARY

Under the general supervision of the Director of Grants and Contracts, the Research Information Systems Coordinator is responsible for overseeing and maintaining the Access database and Workday systems for the department, to include data for research program management and equipment. This position is also responsible for maintaining the department’s homepage (website), creating appropriate links and making design changes.

Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.

In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

Instill Trust and Value Differences

Patient and Community Focus and Collaborate

RESPONSIBILITIES

• Receives, maintains and distributes electronic notice of grant awards and other Office of Research correspondence to appropriate Research Administrators.
• Assists in developing, maintaining, and distributing monthly reports for leadership oversite of portfolio.
• Maintaining FFATA reporting.
• Creates and distributes internal reports to be reviewed by Administrators entering data into the system to secure the integrity of the data being entered and managed.
• Maintains an access database which tracks equipment purchased with research funds.
• Creates reports and queries as needed from the database. Provides documentation for annual property management audit. Interacts directly with the auditor during annual audit. Oversees secretarial help on tagging new equipment. Also oversees the equipment status of re‑inventory equipment and random audit to ensure compliance for annual audit. Maintains/updates changes and design to the Research Administration homepage which resides on the Brown University Health intranet and internet.
• Reviews and communicates potential funding opportunities for Investigators.
• Point of contact for all sponsor portals, responsible for maintenance of registration. Creates accounts for institutional staff, including Principal Investigators, into the system.

MINIMUM QUALIFICATIONS

BASIC KNOWLEDGE

Requires knowledge of software management normally acquired through the completion of an undergraduate degree. Requires a general knowledge of research programs, including administration guidelines for federal and non‑federal agencies supporting biomedical and clinical research. Excellent verbal and written skills are essential. The ability to interact with persons from diverse backgrounds such as physicians, scientists, attorneys, sponsors and governmental officials is essential. Thorough knowledge of microcomputers, peripheral equipment and networks is required, as well as knowledge of PC hardware systems and relevant software such as Front Page, Microsoft Word, Microsoft Excel, Access, Windows and Workday.

EXPERIENCE

Three to Five years of experience in related field.

WORK ENVIRONMENT

Normal Office Environment. Some travel to multi‑campus sites.

SUPERVISORY RESPONSIBILITY

None.

Pay Range

$55,744.00-$91,956.80

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Work Type

M-F 8:30-5:00

Work Shift

Day

Daily Hours

8 hours

Driving Required

No