Research Grants & Contracts Administrator II

University of Florida; Gainesville (FL); On-site; USD 61,000 - 70,000; Full time

Job summary

University of Florida in Gainesville is seeking a Research Administrator II in the Department of Neurosurgery. You will perform post-award and pre-award administration, analyze budgets, monitor grants, and ensure compliance with sponsor requirements using UFIRST.

This role requires a Bachelor's degree with two years of grant and contract administration experience; familiarity with federal grants and cost accounting; strong communication and collaboration with PIs and staff.

Qualifications

• Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
• Knowledge of accounting principles and cost accounting standards; familiarity with eRA Commons is a plus.

Responsibilities

• Analyzes expenses, develops cost projections and provides financial tracking and fiscal control to fulfill reporting requirements.
• Responsible for monitoring and maintaining activities for all projects including completing modifications, release and transfer of funds within the UFIRST system.
• Ensures expenditures and payments are expensed appropriately with the correct project and in accordance with agency and award stipulations and move to correct award if necessary.
• Reconcile reports on a monthly basis and as needed.
• Meet with Principal Investigators quarterly to review reconciliation reports, expenditures, and projections.
• Coordinate payroll distributions regarding administrative staff as per the budget and/or PI request.
• Produce monthly and ad-hoc reports as requested by PI
• Ensure that the PI and all research staff have completed all necessary training for specified protocol.
• Upload protocol/IRB approval to appropriate award in UFIRST.
• May assist in fiscal payment processing—Pcards, MyUF Payment Solutions, MyUF Market.
• Forecasts salary expenditures through the end of the budget period.
• Responsible for effort reporting requirements on projects, including required cost sharing.
• Reviews subcontract certifications sent from Contract and Grants (C&G) and obtains signatures.
• Participates in the negotiation with grant and contracting officers to substantiate budget requests and to secure terms and conditions, which are consistent with policy.
• Confer with investigators and campus administrators to ensure that changes or corrections are made as needed.
• Provide pre-award support which includes reviewing requests for proposal (REP) and identifying the specific requirements and policies are met while ensuring the policies are within or consistent with those of UF.
• Work with PI to prepare an accurate budget for the corresponding proposal.
• Submit proposal submissions, including new research grant proposals, renewing and/or continuing grants and contracts.
• Provides technical assistance to PI’s in the development of proposals and submissions.
• Reviews subcontract certifications sent from Contracts and Grants (C&G) and obtains signatures.
• Performs editorial review of language, grammar, punctuation and contract terms for all proposals.
• Reviews contracts to determine whether the activities should be sent through the Division of Sponsored Research (DSR), Purchasing or the Health Science Center (HSC) Contracts Office and ensures that contracts are in place before services are performed.
• Maintain accuracy of space allocations throughout fiscal year

Skills

Strong communication skills

Education

Bachelor's degree

Tools

UFirst

PeopleSoft

Microsoft Word

Microsoft Excel

Adobe Pro

Job description

University of Florida in Gainesville is seeking a Research Administrator II in the Department of Neurosurgery. You will perform post-award and pre-award administration, analyze budgets, monitor grants, and ensure compliance with sponsor requirements using UFIRST.

This role requires a Bachelor's degree with two years of grant and contract administration experience; familiarity with federal grants and cost accounting; strong communication and collaboration with PIs and staff.