Research Administrator III- Pediatric Grants Office

Inside Higher Ed; Gainesville (FL); On-site; USD 68,000 - 75,000; Full time

Job summary

A leading educational institution in Florida is seeking a Research Administrator III for the Pediatric Grants Office. This full-time position involves overseeing grant management, ensuring compliance, and reporting. The ideal candidate has a Bachelor’s degree and three years of relevant experience. Expected salary ranges from $68,000 to $75,000 per year. Apply by uploading your cover letter and resume.

Qualifications

• 3 years of experience in grant and contract administration.
• Experience in pre and post award grant management.

Responsibilities

• Manage all awards for funding and ensure compliance.
• Prepare grant reports and financial projections.
• Certify research and teaching efforts for faculty.

Skills

Independently functional in all modules of UFIRST

Ability to submit federal and non-federal grant proposals

Strong verbal and written communication skills

Excellent organizational skills

Experience in Microsoft Excel

Education

Bachelor’s degree

Tools

myUFL financial system

UFIRST

Job description

Research Administrator III- Pediatric Grants Office

Job No: 536887
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Grant or Research Administration, Health Care Administration/Support
Department: 29090100 - MD-PEDS-ADMINISTRATION

Job Description

Grant Management / Post Award

• Work with departmental and institutional units to ensure all awards are fully executed, processed by the Division of Sponsored Programs (DSP), and assist Department Assistant Directors in managing awards.
• Manage and monitor all awards or award modifications through completion by DSP.
• Ensure the timely processing of all awards or award modifications.
• Collaborate with PIs and DSP to receive award notifications, review proposed and funded budgets for changes, and provide budget item justifications per sponsors' requests.
• Resolve any outstanding items that could prevent awards from being published by DSP.
• Work directly with Departmental Assistant Directors to ensure appropriate post‑award management.
• Complete no‑cost extension requests by Departmental Assistant Directors with the sponsor and/or DSP.
• Ensure the completion of reports to funding agencies.
• Provide data for faculty reporting across all academic areas, including faculty promotion and tenure packets, yearly evaluations, requests for proposals, searches of funding from agencies, and research applications.

Grant Review / Pre‑Award

• Work with departmental and institutional units to ensure all awards are fully executed, processed by the Division of Sponsored Programs (DSP), and assist Department Assistant Directors in managing awards.
• Manage and monitor all awards or award modifications through completion by DSP.
• Ensure the timely processing of all awards or award modifications.
• Work with PIs and DSP to receive award notifications, review proposed and funded budgets for changes, and provide budget item justifications per sponsors' requests.
• Resolve any outstanding items preventing awards from being published by DSP.
• Work directly with Departmental Assistant Directors to ensure appropriate post‑award management.
• Complete no‑cost extension requests by Departmental Assistant Directors with the sponsor and/or DSP.
• Ensure the completion of reports to funding agencies.
• Provide data for faculty reporting across all academic areas, including faculty promotion and tenure packets, yearly evaluations, requests for proposals, searches of funding from agencies, and research applications.

Effort Reporting

• Manage the effort reporting process and certify each semester all faculty and staff research, and teaching effort, working with the department administrator to ensure accurate entry.
• Prepare grant reports, financial projections, and attend meetings as needed with the Principal Investigator and Director; assist with special tasks and projects as assigned.

Expected Salary: $68,000–$75,000 per year

Required Qualifications: Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications

• Independently functional in all modules of UFIRST.
• Proven ability to submit federal and non‑federal grant proposals.
• Experience in pre and post award grant management for basic science projects and clinical trials.
• Demonstrated ability to read and process grant awards via UFIRST and provide guidance to PIs/staff/sponsors.
• Experience using the myUFL financial system; able to look up balances, chartfield information, HRACs, award information, etc.
• Familiarity with University policies and procedures related to pre and post award grant management.
• Strong verbal and written communication skills.
• Excellent organizational skills.
• Demonstrated experience operating in Microsoft Excel.

Special Instructions to Applicants

In order to be considered, you must upload your cover letter and resume.

Application Information

The University of Florida is committed to providing equal employment opportunities for all qualified individuals. If you require an accommodation due to a disability to apply for this position, please contact the ADA Office at (352) 392‑2477 or the Florida Relay System at (800) 955‑8771 (TDD). For more information, visit the UF ADA Compliance website: https://ada.ufl.edu

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Applications Close: 05 November 2025

To apply, visit https://explore.jobs.ufl.edu/en-us/job/536887

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.