Research Executive Assistant

Insight; Flint (MI); On-site; USD 52,000 - 76,000; Full time

Job summary

Insight Health Systems Clinical Research is seeking a Research Executive Assistant to provide high-level administrative and operational support to the clinical research leadership in Michigan. The role emphasizes on-site responsibilities and collaboration across study teams to ensure smooth workflows.

The ideal candidate has 2–3 years of trials experience, strong organizational and communication skills, and proficiency with Microsoft Office and CTMS systems.

Qualifications

• Minimum 2–3 years of administrative experience in clinical Trials (required)
• Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions
• Exceptional organizational, communication, and multitasking skills

Responsibilities

• Manage complex calendars, meeting coordination, and travel arrangements for research leadership
• Prepare agendas, minutes, and follow-up action items for internal and external research meetings
• Draft, edit, and format correspondence, presentations, and reports related to clinical research operations
• Maintain confidentiality and handle sensitive information with discretion
• Assist with research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting scheduling
• Support tracking of regulatory submissions, training logs, delegation logs, and study milestones
• Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings
• Maintain organized filing systems for research documents, contracts, and communications
• Track deadlines, deliverables, and cross-functional tasks across multiple studies
• Support recruitment initiatives, community events, and research outreach activities
• Assist with invoice tracking, budget documentation, and vendor coordination

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office

CTMS platforms

Document management systems

Job description

Insight Health Systems Clinical Research

Research Executive Assistant

Title: Research Executive Assistant – Clinical Research
Location: Michigan- Flint or Dearborn (On-site required)
Reports To: Chief Clinical Research Officer
Schedule: Full-time, Monday–Friday, with flexibility for research-related deadlines
Position Summary:
The Research Executive Assistant provides high-level administrative, operational, and project coordination support to Insight Health System’s Clinical Research leadership. This role requires hands-on experience in clinical research/clinical Trials and a strong understanding of research workflows, regulatory timelines, sponsor interactions, and site operations. The Research Executive Assistant ensures seamless communication, efficient scheduling, and proactive support across a fast-paced research environment.

Key Responsibilities

• Manage complex calendars, meeting coordination, and travel arrangements for research leadership
• Prepare agendas, minutes, and follow-up action items for internal and external research meetings
• Draft, edit, and format correspondence, presentations, and reports related to clinical research operations
• Maintain confidentiality and handle sensitive information with discretion
• Assist with research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting scheduling
• Support tracking of regulatory submissions, training logs, delegation logs, and study milestones
• Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings
• Maintain organized filing systems for research documents, contracts, and communications
• Track deadlines, deliverables, and cross-functional tasks across multiple studies
• Support recruitment initiatives, community events, and research outreach activities
• Assist with invoice tracking, budget documentation, and vendor coordination

Minimum Qualifications

• Minimum 2–3 years of administrative experience in clinical Trials (required)
• Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions
• Exceptional organizational, communication, and multitasking skills
• Proficiency in Microsoft Office, CTMS platforms, and document management systems
• Ability to work independently, anticipate needs, and manage competing priorities