Research Executive Assistant

Insight Health Systems; Flint (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Insight Health Systems Clinical Research in Michigan seeks a Research Executive Assistant to provide high-level administrative and operations support to the Clinical Research leadership. The role requires hands-on experience in clinical trials, with a strong grasp of research workflows, regulatory timelines, sponsor interactions, and site operations.

You will help with scheduling, agendas, minutes, and preparing reports, while maintaining confidentiality and coordinating study startup activities

Qualifications

• Minimum 2–3 years of administrative experience in clinical trials.
• Strong understanding of clinical trials operations, regulatory processes, and sponsor interactions.
• Exceptional organizational, communication, and multitasking skills.

Responsibilities

• Manage complex calendars, travel arrangements for research leadership.
• Prepare agendas, minutes, and follow-up action items for research meetings.
• Draft, edit, and format correspondence, presentations, and reports related to clinical research.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting scheduling.
• Track regulatory submissions, training logs, delegation logs, and study milestones.
• Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings.
• Maintain organized filing systems for research documents, contracts, and communications.
• Track deadlines, deliverables, and cross-functional tasks across multiple studies.
• Support recruitment initiatives, community events, and research outreach activities.
• Assist with invoice tracking, budget documentation, and vendor coordination.

Skills

Strong organizational skills

Excellent communication

Multitasking

Tools

Microsoft Office

CTMS platforms

Document management systems

Job description

Insight Health Systems Clinical Research

Research Executive Assistant

Title: Research Executive Assistant – Clinical Research

Location: Michigan- Flint or Dearborn (On-site required)

Reports To: Chief Clinical Research Officer

Schedule: Full-time, Monday–Friday, with flexibility for research-related deadlines

Position Summary:

The Research Executive Assistant provides high-level administrative, operational, and project coordination support to Insight Health System’s Clinical Research leadership. This role requires hands‑on experience in clinical research/clinical Trials and a strong understanding of research workflows, regulatory timelines, sponsor interactions, and site operations. The Research Executive Assistant ensures seamless communication, efficient scheduling, and proactive support across a fast-paced research environment.

Key Responsibilities:

• Manage complex calendars, meeting coordination, and travel arrangements for research leadership


• Prepare agendas, minutes, and follow-up action items for internal and external research meetings


• Draft, edit, and format correspondence, presentations, and reports related to clinical research

operations

• Maintain confidentiality and handle sensitive information with discretion


• Assist with research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting scheduling

• Support tracking of regulatory submissions, training logs, delegation logs, and study milestones


• Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings


• Maintain organized filing systems for research documents, contracts, and communications


• Track deadlines, deliverables, and cross-functional tasks across multiple studies


• Support recruitment initiatives, community events, and research outreach activities


• Assist with invoice tracking, budget documentation, and vendor coordination

Minimum Qualifications:

• Minimum 2–3 years of administrative experience in clinical Trials (required)


• Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions


• Exceptional organizational, communication, and multitasking skills


• Proficiency in Microsoft Office, CTMS platforms, and document management systems


• Ability to work independently, anticipate needs, and manage competing priorities