Research Executive Assistant

Insight Hospital and Medical Center; Flint (MI); On-site; USD 60,000 - 75,000; Full time

Job summary

Insight Health Systems Clinical Research is seeking a Research Executive Assistant to provide high‑level administrative, operational, and project coordination support for the Clinical Research leadership in Michigan. On‑site role located in Flint or Dearborn, with a focus on regulatory timelines and sponsor interactions.

The role requires hands-on clinical research experience, strong organizational skills, and proficiency with CTMS and document management systems to support fast-paced study

Qualifications

• 2–3 years of administrative experience in clinical trials.
• Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions.
• Exceptional organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office, CTMS platforms, and document management systems.
• Ability to work independently, anticipate needs, and manage competing priorities.

Responsibilities

• Manage complex calendars, meeting coordination, and travel arrangements for research leadership
• Prepare agendas, minutes, and follow-up action items for internal and external research meetings
• Draft, edit, and format correspondence, presentations, and reports related to clinical research
• Maintain confidentiality and handle sensitive information with discretion
• Assist with research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting scheduling
• Support tracking of regulatory submissions, training logs, delegation logs, and study milestones
• Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings
• Maintain organized filing systems for research documents, contracts, and communications
• Track deadlines, deliverables, and cross‑functional tasks across multiple studies
• Support recruitment initiatives, community events, and research outreach activities
• Assist with invoice tracking, budget documentation, and vendor coordination

Skills

Calendar management

Travel coordination

Regulatory knowledge

Sponsorship interactions

Communications

Education

Bachelor's degree in life sciences/healthcare administration

Tools

Microsoft Office

CTMS

Document management systems

Job description

Insight Health Systems Clinical Research

Research Executive Assistant

Title: Research Executive Assistant – Clinical Research

Location: Michigan- Flint or Dearborn (On-site required)

Reports To: Chief Clinical Research Officer

Schedule: Full-time, Monday–Friday, with flexibility for research-related deadlines

Position Summary:

The Research Executive Assistant provides high-level administrative, operational, and project coordination support to Insight Health System’s Clinical Research leadership. This role requires hands-on experience in clinical research/clinical Trials and a strong understanding of research workflows, regulatory timelines, sponsor interactions, and site operations. The Research Executive Assistant ensures seamless communication, efficient scheduling, and proactive support across a fast-paced research environment.

Key Responsibilities:

• Manage complex calendars, meeting coordination, and travel arrangements for research leadership
• Prepare agendas, minutes, and follow-up action items for internal and external research meetings
• Draft, edit, and format correspondence, presentations, and reports related to clinical research

operations

• Maintain confidentiality and handle sensitive information with discretion
• Assist with research pipeline and study startup tasks such as feasibility coordination, document

collection, and meeting scheduling

• Support tracking of regulatory submissions, training logs, delegation logs, and study milestones
• Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings
• Maintain organized filing systems for research documents, contracts, and communications
• Track deadlines, deliverables, and cross‑functional tasks across multiple studies
• Support recruitment initiatives, community events, and research outreach activities
• Assist with invoice tracking, budget documentation, and vendor coordination

Minimum Qualifications:

• Minimum 2–3 years of administrative experience in clinical Trials (required)
• Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions
• Exceptional organizational, communication, and multitasking skills
• Proficiency in Microsoft Office, CTMS platforms, and document management systems
• Ability to work independently, anticipate needs, and manage competing priorities