Clinical Research Executive Assistant – Trials & Ops

Insight Health Systems; Flint (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Insight Health Systems Clinical Research in Michigan seeks a Research Executive Assistant to provide high-level administrative and operations support to the Clinical Research leadership. The role requires hands-on experience in clinical trials, with a strong grasp of research workflows, regulatory timelines, sponsor interactions, and site operations.

You will help with scheduling, agendas, minutes, and preparing reports, while maintaining confidentiality and coordinating study startup activities

Qualifications

• Minimum 2–3 years of administrative experience in clinical trials.
• Strong understanding of clinical trials operations, regulatory processes, and sponsor interactions.
• Exceptional organizational, communication, and multitasking skills.

Responsibilities

• Manage complex calendars, travel arrangements for research leadership.
• Prepare agendas, minutes, and follow-up action items for research meetings.
• Draft, edit, and format correspondence, presentations, and reports related to clinical research.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting scheduling.
• Track regulatory submissions, training logs, delegation logs, and study milestones.
• Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings.
• Maintain organized filing systems for research documents, contracts, and communications.
• Track deadlines, deliverables, and cross-functional tasks across multiple studies.
• Support recruitment initiatives, community events, and research outreach activities.
• Assist with invoice tracking, budget documentation, and vendor coordination.

Skills

Strong organizational skills

Excellent communication

Multitasking

Tools

Microsoft Office

CTMS platforms

Document management systems

Job description

Insight Health Systems Clinical Research in Michigan seeks a Research Executive Assistant to provide high-level administrative and operations support to the Clinical Research leadership. The role requires hands-on experience in clinical trials, with a strong grasp of research workflows, regulatory timelines, sponsor interactions, and site operations.

You will help with scheduling, agendas, minutes, and preparing reports, while maintaining confidentiality and coordinating study startup activities