Research Data Entry Specialist

Ironwood Physicians, P.C.

Glendale (AZ)

On-site

USD 25,000 - 33,000

Full time

4 days ago

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Job summary

Ironwood Physicians, P.C. in Glendale, AZ is seeking a Research Data Entry Specialist to accurately abstract, review, and enter patient and study data into sponsor EDC systems and internal databases.

The role supports oncology clinical trials, ensuring data is complete, timely, and audit-ready in line with GCP and HIPAA guidelines. You will work closely with Clinical Research Coordinators and Research Nurses to maintain data integrity, resolve data queries, and assist with regulatory inspections

Qualifications

High school diploma or equivalent required.
Minimum of two years data entry experience in healthcare/clinical research.
Experience with EHR/EMR systems.
Strong attention to detail and accuracy.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams).
Excellent written and verbal communication; able to work independently and in a team.
Typing speed of at least 45 words per minute.

Responsibilities

Abstract and enter patient and study data into sponsor EDC systems.
Verify data accuracy and complete documentation as required.
Respond to sponsor, CRO, and internal data queries promptly.
Support sponsor monitoring visits, audits, and regulatory inspections.
Maintain study data tracking logs and communicate status to the team.
Maintain strict confidentiality and complete required trainings.

Skills

Attention to detail

Typing 45 wpm

Time management

Communication skills

Independent work

Team collaboration

Education

High school diploma or equivalent

Associate degree in healthcare, life sciences, business, or related field preferred

Tools

Medidata Rave

Oracle InForm

OnCore CTMS

Florence eBinders

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Research Data Entry Specialist

Glendale, AZ, US

This position will reside in one of our Arizona locations, remote work is not available.

Position Summary:

The Data Entry Specialist accurately abstracts, reviews, and enters patient and study data into electronic case report forms (eCRFs), sponsor electronic data capture (EDC) systems, and internal clinical research databases. This position supports oncology clinical trials by ensuring research data is complete, timely, accurate, and audit-ready in accordance with study protocols, sponsor requirements, Good Clinical Practice (GCP), and regulatory guidelines.

Working closely with Clinical Research Coordinators and Research Nurses, the Data Entry Specialist plays a critical role in maintaining data integrity and supporting the successful execution of clinical research studies.

Essential Duties and Responsibilities:

Data Management

Abstract and enter data from electronic health records (EHR), pathology reports, imaging reports, laboratory results, treatment records, and source documentation into sponsor EDC systems and internal databases.
Accurately document study visits, treatment administration, adverse events, concomitant medications, laboratory values, tumor assessments, and follow-up data according to protocol requirements.
Complete data entry within sponsor-required and department-established timelines.
Ensure all clinical trial data is complete, accurate, and consistent with source documentation.

Quality Assurance

Conduct routine quality control reviews of entered data to identify and correct discrepancies.
Reconcile data between source documents, electronic case report forms (eCRFs), and internal tracking systems.
Verify protocol-required data points are appropriately documented and entered.
Support data cleaning activities and database lock preparation.

Query Resolution

Respond to sponsor, CRO, and internal data queries in a timely manner.
Collaborate with research staff to obtain clarification and supporting source documentation when needed.
Track and resolve open data discrepancies and action items.

Regulatory and Audit Support

Assist in preparing for sponsor monitoring visits, audits, and regulatory inspections.
Maintain organized electronic and paper study records.
Ensure compliance with HIPAA, ICH-GCP guidelines, FDA regulations, and institutional policies.
Assist with protocol-required documentation and record retention activities.

Reporting and Communication

Maintain study enrollment, follow-up, and data management tracking logs.
Communicate data status, outstanding queries, and approaching deadlines to the research team.
Participate in departmental meetings, training activities, and process improvement initiatives.

Additional Responsibilities

Maintain strict confidentiality of patient and research-related information.
Complete required compliance, safety, and research training.
Perform additional duties as assigned by leadership.

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Minimum Qualifications

Required Education

High school diploma or equivalent required.
Associate degree in healthcare, life sciences, business, or related field preferred.

Required Experience

Minimum of two (2) years of data entry experience in a healthcare, medical, or clinical research environment.
Experience working with electronic health record (EHR/EMR) systems.
Demonstrated ability to manage multiple priorities and deadlines.

Knowledge, Skills, and Abilities

Strong attention to detail and commitment to accuracy.
Knowledge of medical terminology.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams).
Strong organizational, analytical, and time-management skills.
Effective written and verbal communication skills.
Ability to work independently and collaboratively within a multidisciplinary team.
Typing proficiency of at least 45 words per minute.
Ability to maintain strict confidentiality and professionalism.

Preferred Qualifications