Research Compliance Coordinator
University Of The, Inc.arnate Word
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Job summary
University of the Incarnate Word seeks a Research Compliance Coordinator to ensure adherence to federal and state research regulations and institutional policies. You will provide regulatory expertise and administrative support across human subjects protection, conflicts of interest, and research ethics within the UIW research community.
Reporting to the Director of Research Operations, you will assist with IRB documentation, maintain records, coordinate meetings, and contribute to training,
Qualifications
- Assists faculty, staff, and students in preparing IRB applications and related documents.
- Reviews applications for compliance with federal/state regulations and institutional policies.
- Maintains filing systems and coordinates committee meetings.
- Drafts communications to Principal Investigators and facilitates education requirements.
- Participates in audits, quality assurance, and development of compliance reports.
Responsibilities
- Provides regulatory guidance to the UIW research community.
- Serves as liaison between committees, investigators, and collaborating institutions.
- Participates in meetings, conferences, and trainings related to research compliance.
Skills
Education
Tools
Job description
N/A.
Position Title Research Compliance Coordinator
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
The Research Compliance Coordinator is responsible for ensuring compliance with federal and state research regulations, institutional policies, and best practices. This position provides specialized regulatory expertise and administrative support to the UIW research community in support of several research compliance areas, including, but not limited to: protecting human subjects in research; managing conflicts of interest in research; training in the responsible conduct of research; and education in research ethics and research compliance. The Research Compliance Coordinator reports to the Director of Research Operations.
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Description of Job Duties
- Assists faculty, staff, and students in the preparation of IRB applications, forms, and related documents.
- Thoroughly screens all applications and related documents submitted to the IRB to determine completeness and consistency with federal regulations, state laws, and institutional policies.
- Maintains filing systems and databases ensuring all documentation and study files are complete.
- Coordinates committee meetings, to include compiling meeting agendas, taking meeting minutes, recording meeting actions, disseminating meeting packets, and assisting with maintaining meeting quorum rules.
- Verifies that all supporting documentation is obtained for research approval, including education requirements and required documentation for external collaborators.
- Communicates committee actions and requests to Principal Investigators and drafts correspondence in a clear, organized, and concise manner.
- Participates in regular quality assurance initiatives and conducts audit and monitoring activities.
- Develops or assists with reports as requested.
- Contributes to the development of efficient systems and procedures to enhance research activity.
Description of Job Duties
- Assists with the delivery of training, outreach and communications to facilitate research compliance, foster a culture of research integrity, and provide regulatory guidance to the UIW research community.
- Serves as liaison between the research compliance committees, investigators, and collaborating institutions; provides consultation and guidance to facilitate ethical and regulatory conduct of research.
- Participates in meetings, conferences, and trainings relevant to research compliance and integrity.
Description of Job Duties
- Performs other duties as assigned.
- Ability to communicate effectively, both orally and written.
- Strong customer service skills and ability to anticipate needs and be highly responsive to requests and inquiries.
- Ability to interact with multiple constituencies in a professional manner.
- Ability to analyze and interpret highly technical, compliance-related information.
- Expert proficiency, or aptitude, in articulating and assuring institutional compliance in a range of research compliance areas, including but not limited to human subject research, financial conflict of interest, research misconduct, and responsible conduct of research.
- Ability to maintain confidentiality, high ethical standards, and compliance with applicable laws, policies, and regulations.
- Ability to organize work effectively, prioritize objectives, focus on details and outcomes, and exercise independent judgement based on an understanding of policies and procedures.
- Ability to learn web-based application management systems.
- Expertise in using office software packages, technology, and systems, including MS Word, Excel, PowerPoint, Access, and Outlook.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree in Life Sciences, Social Sciences, Public or Business Administration, or other applicable research-intensive discipline.
Two (2) years of experience in a professional setting focused on research administration, clinical research, or research compliance with human subjects.
- Master’s Degree.
- Relevant experience in a university or government setting and familiarity with human subject research compliance issues.
None specified.
Monday through Friday 8am to 5pm with occasional extended hours as needed to meet departmental goals.
None specified.
Posting Number AS2282PO
Number of Vacancies 1
Job Type Full Time
Job Category Staff (non-exempt)
Desired Start Date 08/01/2026
Reports to Director of Research Operations
$63,000-$65,000 Annualized
Open Date 06/23/2026
Open Until Filled Yes
N/A.
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
- Resume
- Cover Letter/Letter of Application
- Other Document
Required fields are indicated with an asterisk (*)
- * How did you hear about this employment opportunity?
- UIW Website
- HigherEdJobs.com
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- WorkplaceDiversity.com
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(Open Ended Question)
- * Do you have at least a Bachelor’s Degree in Life Sciences, Social Sciences, Public or Business Administration, or other applicable research-intensive discipline?
- No
- Yes
- * How many years of experience do you have in a professional setting focused on research administration, clinical research, or research compliance with human subjects?
- Less than 2 years
- 2 years
- 3 years
- 4 years
- 5 or more years
- * Rate your experience in Microsoft Outlook, Word, Excel, PowerPoint, and Access using the following rating scale for each application: (0) no experience; (1) minimal experience; (2) limited experience; (3) proficient experience; (4) advanced experience; and (5) expert experience. Indicate any special skills in each such as pivot tables, VLOOKUP, etc...
(Open Ended Question)
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