Research Administrator III

Michigan State University; Grand Rapids (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Michigan State University in Grand Rapids seeks a Senior Research Administrator to provide independent, complex professional support to the Administrative Core of a new NIH U54 consortium grant, including support for the Career Enhancement Core and Clinical Research Project 2, reporting to the MSU-PI/PD.

The role spans Research Administration Services, Pre Award, Post Award Administration, and Research Compliance and Training, coordinating meetings with Corewell Health and Johns Hopkins, and

Qualifications

• Four-year college degree in Business administration, Finance, or a research-related field.
• Five to eight years of related and progressively more responsible work experience in research administration including pre or post award processes.
• Essentials of Research Administration at MSU Certificate or equivalent.

Responsibilities

• Supports the Administrative Core (AC), Career Enhancement Core (CEC) and Clinical Research Project 2 (CRP2) within the NIH U54 consortium grant.
• Coordinates meetings with subcontract sites and NIH networks, ensuring effective collaboration and communication.
• Prepares and submits annual NIH progress reports and monitors research budgets and financials.
• Assists with regulatory submissions and maintains compliance across research activities.
• Monitors facilities, supplies, and research records; coordinates audits and final reports.
• Guides other research personnel on regulatory and reporting requirements and provides training as needed.

Education

Bachelor's degree in Business administration, Finance, or a research-related field

Job description

Position Summary

The successful candidate will provide independent complex professional support to the Administrative Core (AC) of a new NIH U54 consortium grant, including support of the Career Enhancement Core (CEC) and Clinical Research Project 2 (CRP2) of the Center for Polyamine Disorders (CPD) and reports directly to the MSU-PI/PD (Dr. Bachmann) by providing key services in the following research process areas: Research Administration Services, Post Award Administration Services, Research Compliance and Training.

Duties

Research Administration Services

• Assists the AC as well as the CEC and CRP2 with project development needs including competitive renewal proposal writing; facilitating and scheduling virtual and in-person meetings and collaboration/frequent communication with subcontract sites (Corewell Health and Johns Hopkins University) as well as NIH sites (Rare Diseases Research Network (RDCRN) and the Data Management and Coordinating Center (DMCC)).
• Assists in securing the cooperation of, and organization of a group effort between MSU personnel, departments, Corewell Health and all CPD members including parent advocacy groups (PAGS) as required.
• Serves as liaison between sponsor/funding source and PI, spearheads required project monitoring and creation and submission of annual NIH progress reports as necessary by continuously collecting data during the year and interacting with multiple groups and cores of the U54 consortium grant.
• Coordinates provision of support to research personnel to meet regulatory submission requirements, informing and guiding with respect to submission components and process.
• Coordinates use of facilities and equipment; coordinates ordering of supplies, and management of research records.
• Creates a variety of reports, documents, and correspondence with participating research sites, and for internal purposes in order to assist in the ongoing monitoring and development of research programs.
• Balances multiple assignments, delivers quality analysis under time constrained deadlines.
• Remains current in the field through continuous learning.
• Participates in special projects as assigned.

Pre Award Administration Services

• Assist the AC in preparing future competitive renewals of the 5-yr U54 NIH award
• Communicate with MSU Pre-Award team to prepare budget and other regulatory documents
• Interact with patient advocacy groups (PAGs) to set them up with required training (e.g. CITI), and establish various accounts online (e.g. ORCID) needed for PAGs to participate in the grant

Post Award Administration Services

• Exclusively coordinates and manages the calendar of the MSU-PI/PD (Dr. Bachmann) including daily meetings, travel itinerary, attendance of conferences, coordination of all U54-related matters with the RDCRN and DMCC, and identifying potential scheduling conflicts.
• Communicates with other consortium members and administrators to coordinate seamless and efficient meetings and communication between all U54 cores and clinical projects 1 & 2.
• Coordinates daily subcontract and sponsor communication; coordinates tracking and facilitation of research payments, and invoicing of funding sources, and monitors research financials.
• Monitors ordering of supplies, services and equipment.
• Works with the MSU Office of Sponsored Programs (OSP) and Department/College/MSU fiscal administrators to monitor and coordinate ongoing project financials and budgets for accuracy; advises on ongoing stewardship of research funds.
• Reviews award budget status with the MSU-PI/PD; prepare progress and final financial and technical progress reports.
• Assists and works closely with U54 project specialist at Corewell Health to coordinate IRB regulatory agreements and prepare annual progress reports with focus on human subjects.
• Consults with sponsors, faculty and personnel in order to determine expense allowability, cost-sharing requirements, prepare financial reports, and provide advice on proper procedures and guidelines.
• Follows up on expense issues with appropriate project personnel.
• Collects information required in audits and site visits.
• Manages project account closeout activities; develops final reports and provides analysis of project logistics.

Research Compliance and Training

• Provides support to young investigators, trainees, and students participating in the CEC and CRP2.
• Develops and coordinates research compliance process components, including budget review and justification, feasibility, research billing process, conflict of interest reporting, program evaluation, monthly and annual reporting processes.
• Creates a variety of reports, documents and correspondence for regulatory agencies, participating research sites, and for internal purposes in order to assist in the ongoing monitoring and evaluation of the research program’s progress.
• Reviews the work of support staff within designated areas; assists with inspection of work to ensure completeness and accuracy of data.
• Conducts highly competent review of applications for compliance with regulations; assists other research administrators and project staff in ensuring compliance with research guidelines and requirements of regulatory agencies. Identifies problems and/or inconsistencies and recommends corrective actions to project personnel as appropriate.
• Inspects study files, project source documents, and project data for verification of consistency, accuracy, and compliance with various research regulations. Informs investigators of results and actions that need to be taken for resolution of issues to meet regulatory requirements.
• Guides the PI and coordinators in the preparation of regulatory and research progress reports.
• Audits financials, billing, data, and regulatory documentation as required.
• Reviews compliance documents for completion and accuracy.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business administration, Finance, or a research-related field; five to eight years of related and progressively more responsible or expansive work experience in research administration including the area of pre or post award processes, or related field such as regulatory administration, or an equivalent combination of education and experience. This job requires Essentials of Research Administration at MSU Certificate series or equivalent.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

• Cover Letter
• Résumé

Work Hours

STANDARD 8-5

Description of End Date

This is an off-dated position funded for 1 year from date of hire, with possible extension contingent upon funding renewal.

Website

http://phd.msu.edu

The Bidding Eligibility ends on 11/03/2026 at 11:55 PM