Research Administrator Senior (underfill Intermediate)

University of Michigan; Ann Arbor (MI); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

University of Michigan is seeking a Research Administrator Senior/Intermediate to manage proposal submissions, budgets, subawards, and reporting for sponsored projects within Michigan Medicine. The role supports faculty across multiple awards and ensures compliance with sponsor rules and UG guidelines.

Ideal candidates have a strong background in grant/contract administration, experience with eResearch and reporting tools, and the ability to communicate effectively with researchers and staff to

Qualifications

• Bachelor degree and 5+ years of progressive grant and contract experience or equivalent combination of education and experience.
• Bachelor's degree with 3-5 years of progressive grant, finance and contract experience or equivalent combination of education and experience.
• Experience with eResearch, Business Objects, M-Reports, and M-Pathways

Responsibilities

• Assist with proposal submissions to federal and non-federal sponsors and ensure deadlines are met.
• Monitor day-to-day budgets and oversee invoice processing for sponsored awards.
• Interpret sponsor requirements and apply guidelines across funding mechanisms.
• Develop and maintain subcontracts/subawards under prime awards.
• Prepare and submit journals and financial reports for faculty.
• Communicate with faculty and staff to ensure smooth project lifecycles.
• Review financials and UG reports and resolve issues as needed.
• Support process improvements and offset requirements for awards.

Skills

eResearch experience

Business Objects

M-Reports

M-Pathways

Education

Bachelor degree with 5+ years of progressive grant and contract experience

Bachelor's degree with 3-5 years of progressive grant, finance and contract experience

Tools

Budget tracking tools

Job description

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Help faculty and researchers with proposal submissions to various federal and non-federal sponsors ensuring deadlines are met. The duties of this position include the following:

• Post-Award / Financial Management, Subawards & Reporting for the Early Phase Clinical Prevention Consortium (ClinCap)
• Monitor day-to-day budgets and oversee invoice processing for sponsored awards; track spending to ensure alignment with approved budgets and sponsor restrictions.
• Interpret and apply sponsor/program regulations, terms and conditions, and spending guidelines across multiple funding mechanisms.
• Develop, negotiate, issue, and maintain subcontracts/subawards under prime awards.
• Assist with progress reports and other required deliverables for existing awards.
• Initiate and process journal entries
• Proactive and analytical problem-solving
• Review assigned project/grants in a variety of funds including general, gift, recharge, and sponsored research using MReports, Business Objects and other tools. This includes reviewing financial transactions.
• Approve expenditures within prescribed limits according to Uniform Guidance, University and sponsor guidelines and resolve issues.
• Prepare bimonthly financial reports, illustrating revenues, encumbrances, and projected balances for SSW faculty.
• Arrange and process requests affecting a project, such as time extensions, supplemental funds, subcontracts, subprojects and changes in the scope of work or budgetary changes.
• Respond to requests for financial information from sponsors.
• Regularly communicate with faculty and other staff members to ensure smooth transitions of project lifecycles.
• Review and facilitate Financial status reports (FSRs) and complete Uniform Guidance (UG) reports with Sponsored Programs.
• Prepare and submit journal entries as required.
• Work with faculty to ensure offset requirements are met.
• Participate in continuous process improvement efforts.
• Determine the appropriateness of expenses on project grant, including charges that fall under the Uniform Guidance and in compliance with 120-day guidelines
• The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.

Required Qualifications*

Research Administrator Senior:

• Bachelor degree and 5 + years of progressive grant and contract experience or equivalent combination of education and experience.

Research Administrator Intermediate:

• Bachelor's degree with 3-5 years of progressive grant, finance and contract experience or equivalent combination of education and experience

Both:

• Experience with eResearch, Business Objects, M-Reports, and M-Pathways

Desired Qualifications*

• Preferred candidates will have exposure to a wide variety of sponsors including National Institutes of Health (NIH), Department of Defense, Foundations, industry contracts, and clinical trials and will have specific experience with the NIH salary and other NIH specific spending, effort reduction, and budget restrictions.
• Advanced degree

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

Job Opening ID

284451