Research Administrator Sr (underfill Intermediate)

Michigan Medicine; Ann Arbor (MI); Remote; USD 65,000 - 95,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

Michigan Medicine is seeking a seasoned Grants Administrator to support pre- and post-award activities for multiple PIs in General Medicine. This remote role reports to the Finance Manager and handles budgets, justifications, and sponsor compliance for proposal submissions.

Responsibilities include budget projections, expense analysis, account reconciliations, and journal entries. A collaborative, detail-oriented professional who can work independently is essential.

Qualifications

• Bachelor's degree and 5-7 years of progressive research administration experience or equivalent combination of education and work experience.
• Excellent oral and written communication skills and attention to detail.
• Ability to work independently as well as in teams; maintain confidentiality.

Responsibilities

• Prepare and assist PIs with complex, multi-year budgets and justifications, following guidelines.
• Meet with PIs to coordinate proposal documents for grant submissions.
• Prepare Material Transfer Forms, Unfunded Agreements, Non-Disclosure and other forms.
• Reconcile faculty and divisional accounts using M-Pathways and Business Objects.
• Ensure compliance with Uniform Guidance, UM Cost Accounting Standards and sponsor guidelines.
• Set up subaccounts, subcontracts, and cost-sharing activities as needed.
• Analyze financial status reports and journal entries; support budget projections and re-budgets.
• Collaborate with faculty, ORSP, Financial Operations and Shared Services to resolve issues.
• Assist with All Fund Budget preparation and ad hoc reports.

Skills

Budgeting

Proposal coordination

Communication

Organization

Team collaboration

Education

Bachelor's degree

5-7 years research administration

Tools

M-Pathways

Business Objects

Wolverine Access

Job description

Job Summary

This is a remote position and will provide pre- and post-award grant administration support for multiple PIs within the Division of General Medicine. Reporting directly to the Finance Manager, this position is responsible for managing the administrative research process including developing project budgets, assisting with budget justifications, coordinating with internal and external entities, and ensuring all institution and sponsor guidelines are followed for proposal submissions. Candidates for this position are expected to perform a wide range of financial functions including budget projections, expense analysis, account reconciliations, and journal entries. Candidates should exhibit strong organizational skills and demonstrated ability to collaborate effectively within a complex organization. The division is seeking a highly competent, motivated and organized professional to serve as part of our finance team.

The ideal candidate will organize, prioritize, and complete tasks in a timely manner. The position requires strong verbal and written communication skills, interpersonal skills, and strong organizational skills including attention to detail. The ability to work independently as well as part of a team and regularly exercise judgment in the application of policies, procedures, and methods is imperative. This position calls for open collaboration with a wide range of professionals. A positive attitude and customer service orientation is a must.

This position is currently 100% remote but may require occasional in-person meetings.

Responsibilities*

• Prepare and assist PIs with the development of complex, multi-year budgets and justifications for a variety of funding agencies while ensuring all unit, institution, and sponsor guidelines are followed.
• Meet with PIs to advise, coordinate, and compile proposal documents needed for successful submissions of grants and contracts.
• Prepare Material Transfer Forms, Unfunded Agreements, Non-Disclosure, and other forms of agreements.
• Reconciling faculty and divisional accounts utilizing M-Pathways and Business Objects. This includes general, sponsored, gift, designated, and auxiliary funds.
• Ensure compliance with accounting regulations and standards (e.g., Uniform Guidance guidelines, UM Cost Accounting Standards, specific sponsor guidelines) for all expenditures.
• Preparation and set-up of subaccounts, subcontracts, and cost-sharing activities as necessary.
• Analyze and complete financial status reports, Uniform Guidance reports, award change requests, and journal entries.
• Work closely with PIs on budget projections, re-budgets, and monitoring account balances.
• Collaborate closely with faculty, ORSP, Financial Operations, and Shared Services personnel to resolve issues arising on all assigned projects.
• Assist with annual All Fund Budget preparation and other ad hoc reports as requested by division and department.
• Act as a resource for other staff.

Required Qualifications*

• Education and experience:
• Senior Level: A Bachelor's degree and 5-7 years of progressive research administration experience or equivalent combination of education and work experience.
• Intermediate Level: A Bachelor's degree and 3-5 years of research administration experience or equivalent combination of education and work experience.
• Candidate must have excellent oral and written communication skills, attention to detail, strong interpersonal skills, and organizational skills.
• Ability to work independently as well as effectively in teams; must have the ability to work comfortably with individuals at all levels.
• Must reliably manage responsibilities and time effectively, and be able to provide exceptional customer service in a fast-paced environment where there are often multiple, conflicting priorities.
• Be a highly dependable team player with a positive attitude, seeking to be an integral part of the Division's success.
• Have the ability to work under pressure in a fast-paced, multi-tasking environment with the ability to maintain and respect confidentiality.
• Proven experience and proficiency working in Microsoft Excel.

Desired Qualifications*

• M-Pathways, Business Objects, and Wolverine Access experience.
• Knowledge of University policies and procedures.
• Experience working with Ann Arbor VA split appointments.

Attributes

• Demonstrated excellent problem solving, analytical skills and critical thinking skills.
• Ability to generate and analyze aggregate data related to sponsored activity.
• Demonstrated ability to synthesize and clearly present organized and accurate data to any level within the organization (both in written and verbal form).

Salary will be commensurate with experience and education.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

This Job Might Be Right For You If You

• Thrive in working in a fast-paced and evolving environment.
• Maintain a high level of enthusiasm and energy, while portraying a positive image.
• Feel comfortable offering support and expressing ideas to team and leadership.
• Continuously strive to provide high quality service to all you encounter.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.