Research Administrator II

University of Mississippi; United States; On-site; USD 57,000 - 85,000; Full time

Job summary

The University of Mississippi seeks an experienced awards administrator to join the Sponsored Programs Administration team. This role coordinates award closeout activities, reviews subaward invoices, and ensures timely reporting in accordance with sponsor guidelines.

Responsibilities include maintaining tracking for final reports, assisting with property and invention reporting, and backing up for incoming awards as needed. Strong organizational and communication skills required.

Qualifications

• Knowledge of sponsored programs administration and applicable regulations.
• Strong organizational skills to manage multiple projects, deadlines, and priorities.
• Excellent attention to detail and accuracy in record keeping and compliance documentation.
• Effective written and verbal communication with faculty, staff, sponsors, and external organizations.
• Proficiency in spreadsheet applications, databases, and electronic research administration systems.

Responsibilities

• Coordinate award closeout activities and final reports, ensuring timely submission of deliverables.
• Review and process subrecipient invoices and prepare certification of payment documentation.
• Provide backup support for incoming awards/subawards processing and approvals.
• Maintain accurate records and reporting documentation for all award actions and transactions.

Skills

Sponsored programs knowledge

Organization

Detail-oriented

Communication skills

Spreadsheet proficiency

Analytical thinking

Confidentiality

Policy interpretation

Education

Bachelor's degree

Tools

Electronic research administration systems

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential. Join the Ole Miss Family — Build Your Legacy Here!

Department

Office for Research & Economic Development

Job Summary

Summary of Key Responsibilities: This position serves on the Awards team within Sponsored Programs Administration and is responsible for coordinating award closeout activities and administering invoice review and payment processes for outgoing subawards. The position ensures compliance with institutional and sponsor requirements, maintains accurate records and reporting documentation, and supports the timely completion of award administration functions. In addition, this role serves as a backup for the review, acceptance, and processing of incoming awards and subawards.

Job Description

Award Close-out & Final Report Administration

Serve as the primary administrative liaison for sponsored project award closeout activities, ensuring all closeout requirements are completed in a timely manner and final reports are submitted in accordance with sponsor guidelines. Maintain and monitor a comprehensive tracking system for sponsored project final reports, including report due dates, project status, no-cost extension submissions, and receipt of final reports from Principal Investigators. Communicate with and follow up regularly with Principal Investigators regarding final reporting obligations, while maintaining accurate documentation and records of submitted reports. Assist with the preparation and submission of final property, equipment, and invention reports required as part of the award closeout process.

Outgoing Subaward Invoicing Review

Review and process invoices submitted by subrecipients under outgoing subaward agreements to ensure completeness and compliance with institutional and sponsor requirements. Prepare and coordinate Certification of Payment documentation for subrecipient invoices, obtaining required approvals and signatures from the Principal Investigator or designated representative prior to payment processing. Maintain detailed records of subrecipient invoices and related payment documentation for tracking and recordkeeping.

Award & Incoming Subaward Acceptance

Serve as a backup resource for the review, processing, and administration of incoming awards and subawards, ensuring compliance with institutional and sponsor requirements. Process award and subaward actions, including obtaining required approvals and signatures, coordinating amendments and modifications, and facilitating communication with sponsors, investigators, and other stakeholders. Maintain accurate records and supporting documentation for assigned award actions and transactions. Provide guidance and respond to inquiries from Principal Investigators, departments, sponsors, and external organizations regarding award processing, status, and related requirements.

Job Responsibilities

Required Knowledge, Skills, and Abilities

• Knowledge of sponsored programs administration and applicable federal, state, institutional, and sponsor regulations.
• Strong organizational skills with the ability to manage and track multiple projects, deadlines, and competing priorities.
• Excellent attention to detail and commitment to accuracy in record keeping and compliance documentation.
• Effective written and verbal communication skills for working with faculty, staff, sponsors, and external organizations.
• Proficiency in spreadsheet applications, database management, and electronic research administration systems.
• Strong analytical and problem-solving abilities to identify, investigate, and resolve issues related to award administration, reporting, and subaward invoicing.
• Ability to maintain confidential information and exercise sound judgment in the administration of sponsored projects.
• Ability to interpret policies, procedures, and sponsor requirements and apply them consistently to assigned responsibilities.

Education Qualifications

Bachelor's (Required)

Experience

Relevant experience | 3 Years | Required

Compensation

$56,763.20 - $85,134.40

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

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