Degreeworks Coordinator

University of Mississippi; United States; On-site; USD 52,000 - 77,000; Full time

Job summary

University of Mississippi in Oxford seeks a detail‑oriented registrar staff member to support the Degree Audit and Planning systems. You will help create degree audits, plans, and reports, and train end users across the registrar and academic units.

The role requires a Bachelor's degree and offers opportunities to work with Ellucian-based tools and institutional processes while ensuring FERPA compliance and accurate degree information.

Qualifications

• Bachelor's degree required.
• Experience with Degree Audit and Planning systems preferred.

Responsibilities

• Substitution policy and substitution statements are provided for evaluating candidates.
• Assist in building and maintaining Degree Audit and Planner systems, including documentation, reports, and training for end users.
• Coordinate with Academic Affairs, IT, and program representatives to create accurate degree audits and plans for all programs and certificates.

Education

Bachelor's degree

Tools

DegreeWorks

Smart Plan

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential. Join the Ole Miss Family — Build Your Legacy Here! Department: Registrar department

Job Summary

Supports the creation of project definitions, work breakdowns, rough order estimates, project plans, communication plans, and project schedules and specifications; serve as liaison to resolve problems and concerns.

Job Description

Researches solutions to project management issues using the appropriate resources; lead short-term, tactical projects of various types. Helps to determine scope of work required for assigned projects. Contributes to team or project meetings to communicate project timelines, milestones, and updates. Assists in preparation of reports and program documentation. Follows the objectives, priorities, goals of projects through best practices and industry standard methodologies. Work collaboratively across the institution to program the Degree Audit and Planning systems. (Currently using DegreeWorks and Smart Plan) Analyze and troubleshoot systems problems. Review current processes, evaluate, and implement changes for improvement. Provide assistance to faculty, staff, and other end users for the Degree Audit and Planning systems. Maintain records (e.g. logs, notes, job aids, correspondence, memorandum, webpages, and reports) to ensure accurate, efficient, and effective operation of the systems. Assist in creating documentation and training materials to assist end users. Serve as the Scribe for all academic programs and curricular changes in collaboration with the Registrar's Office, Academic Affairs, and the Academic Schools and College), writing basic computer code relevant to the systems used. Interact with Academic Affairs, IT, Academic Advisors, and Degree Program representatives to create accurate degree audits and plans for all University degree programs, minors, and certificates. Maintain functional knowledge of the University curriculum/graduation requirements, including general education requirements. Follow all procedures as outlined in the Job Aids and Documentation Manuals. Maintain confidentiality of student records in compliance with the Family Education Rights and Privacy Act (FERPA). Stay current with new releases of the Degree Audit and Planning systems by researching scribe techniques, participating in the Ellucian E-Commons, reviewing release guides, attending Ellucian webinars, and other activities to keep systems current. Generate Transit and Insights reports for purposes related to job responsibilities. Update and maintain the Degree Audit and Planner website. Assist in monitoring the Degree Audit and Planner ticketing system, responding to questions and requests. Test system updates and submit tickets as needed to Ellencian and/or University IT Services. Provide training to end users on the Degree Audit and Planning systems. Ensure compliance with institutional, state, federal, and accreditation guidelines as appropriate. Assist in processing and maintaining Degree Audit Petitions for Exceptions

Job Responsibilities

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications

Bachelor's (Required)

Experience

Relevant experience | No Experience Required | Not Required

Compensation

$51,604.80 - $77,396.80

Interview Requirement

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Build your legacy - a legacy of people, place & purpose Get tailored job recommendations based on your interests. Ole Miss attracts the brightest students, faculty, and staff from across the world. An extensive network of alumni back them up with their time, efforts, and generosity. Whether you are starting your college career or taking the next step in your studies, Ole Miss is a university that you can call home. https://visitoxfordms.com/ https://visitoxfordms.com/