Degreeworks Coordinator

University-of-Mississippi; Mississippi; On-site; USD 52,000 - 77,000; Full time

Job summary

The University of Mississippi’s Registrar department seeks a capable analyst to support the Degree Audit and Planning systems (DegreeWorks, Smart Plan) and help produce accurate degree audits and planning for all degree programs. You will document processes and assist in training end users.

You will collaborate with Academic Affairs, IT, and Academic Advisors to create reliable degree audits, maintain records, test system updates, and generate Transit and Insights reports.

Qualifications

• Bachelor's degree required.
• Experience with academic records or degree audit systems preferred.
• Familiarity with FERPA and privacy requirements is a plus.

Responsibilities

• Assist in creating documentation and training materials for end users.
• Interact with Academic Affairs, IT, and Degree Program representatives to create accurate degree audits and plans.
• Maintain records (logs, notes, reports) for smooth system operation.
• Generate Transit and Insights reports related to job responsibilities.
• Test system updates and submit tickets to Ellucian/IT as needed.
• Ensure compliance with FERPA and institutional guidelines.

Education

Bachelor's (Required)

Tools

Ellucian DegreeWorks

Ellucian Smart Plan

Ellucian E-Commons

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.Join the Ole Miss Family — Build Your Legacy Here!Department:Registrar departmentJob Summary:Supports the creation of project definitions, work breakdowns, rough order estimates, project plans, communication plans, and project schedules and specifications; serve as liaison to resolve problems and concerns.Job Description:Researches solutions to project management issues using the appropriate resources; lead short-term, tactical projects of various types.Helps to determine scope of work required for assigned projects.Contributes to team or project meetings to communicate project timelines, milestones, and updates.Assists in preparation of reports and program documentation.Follows the objectives, priorities, goals of projects through best practices and industry standard methodologies.Work collaboratively across the institution to program the Degree Audit and Planning systems. (Currently using DegreeWorks and Smart Plan)Analyze and troubleshoot systems problems.Review current processes, evaluate, and implement changes for improvement.Provide assistance to faculty, staff, and other end users for the Degree Audit and Planning systems.Maintain records (e.g. logs, notes, job aids, correspondence, memorandum, webpages, and reports) to ensure accurate, efficient, and effective operation of the systems.Assist in creating documentation and training materials to assist end users.Serve as the Scribe for all academic programs and curricular changes in collaboration with the Registrar's Office, Academic Affairs, and the Academic Schools and College), writing basic computer code relevant to the systems used.Interact with Academic Affairs, IT, Academic Advisors, and Degree Program representatives to create accurate degree audits and plans for all University degree programs, minors, and certificates.Maintain functional knowledge of the University curriculum/graduation requirements, including general education requirements.Follow all procedures as outlined in the Job Aids and Documentation Manuals.Maintain confidentiality of student records in compliance with the Family Education Rights and Privacy Act (FERPA).Stay current with new releases of the Degree Audit and Planning systems by researching scribe techniques, participating in the Ellucian E-Commons, reviewing release guides, attending Ellucian webinars, and other activities to keep systems current.Generate Transit and Insights reports for purposes related to job responsibilities.Update and maintain the Degree Audit and Planner website.Assist in monitoring the Degree Audit and Planner ticketing system, responding to questions and requests.Test system updates and submit tickets as needed to Ellucian and/or University IT Services.Provide training to end users on the Degree Audit and Planning systems.Ensure compliance with institutional, state, federal, and accreditation guidelines as appropriate.Assist in processing and maintaining Degree Audit Petitions for ExceptionsJob Responsibilities:Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.Education Qualifications:Bachelor's (Required)Experience:Relevant experience | No Experience Required | Not RequiredCompensation:$51,604.80 - $77,396.80Interview Requirement:Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.EEO Statement:The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.Background Check Statement:The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.