Research Administrator II

Boston Children's Hospital; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible schedules

Comprehensive benefits

Job summary

Boston Children’s Hospital seeks an experienced Grants Administrator to manage pre-award and post-award functions, including budgeting, labor cost allocation, and regulatory compliance. You will coordinate with PI teams and central offices to ensure timely submissions and accurate financial management of sponsored programs.

The role involves monitoring subawards, preparing annual progress reports, and maintaining institutional records for grants and agreements.

Qualifications

• Bachelor’s degree and 1 year of research administrative or financial experience OR 3 years of research administrative related experience required.
• Base pay and benefits are described, with ranges and eligibility.

Responsibilities

• Performs pre-award and post-award functions including allocation of research labor costs across funding sources and approving purchase requisitions.
• Coordinates departmental effort reporting and ensures timely submission of certified effort reports.
• Submits sponsor reports and troubleshoots with Research Administration and Research Finance.
• Develops annual research/clinical trial budgets and reconciles monthly expenses to budgets.
• Ensures timely renewal of grants/subcontracts and prepares progress reports.

Skills

Grant administration

Budget forecasting

Financial analysis

Effort reporting

Sub-award monitoring

Pre-award and post-award

Education

Bachelor's Degree

High School Diploma / GED

Business Administration / Public Health

Job description

Position Summary

Under the general direction of the Manager/Director performs pre and/or post-award functions. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures and may advise PI on financial management of portfolio. Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct sub-recipient monitoring as needed. May have signature authority on restricted funds.

Key Responsibilities

• Performs pre-award and post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approve purchase requisitions. Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines. Use institutional resources to maintain department records of grant awards and agreements.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.) to submit sponsor reports, troubleshoot and resolve matters.
• Works with investigators to develop annual research/clinical trial budget; reconciles monthly expenses to budget; forecasts over/under expenditures and provides monthly status reports to the Principal Investigators. Performs other financial analysis as needed.
• Ensures timely renewal of grants and subcontracts and/or orderly closeout of completed sponsored activities, including the generation and submission of annual progress reports.
• Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.

Minimum Qualifications

Education

High School Diploma / GED is required.

Bachelor's Degree is preferred.

Business Administration, Public Health area of study is preferred.

Experience

Bachelor’s degree and 1 year of research administrative or financial experience OR 3 years of research administrative related experience required is required.

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.