Research Administrator II

Boston Children’s Hospital; Boston, Northern (MA, KY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Boston Children’s Hospital in Boston, MA is seeking a Grant Administrator to manage pre-award and post-award activities, including budgeting, reporting, and compliance for a portfolio of sponsored projects.

The role involves coordinating with investigators, central offices, and sponsors to ensure timely proposals, subrecipient monitoring, and accurate financial management. Strong analytical and communication skills are essential for success.

Qualifications

• Bachelor's degree and 1 year of research administrative or financial experience OR 3 years of research administrative related experience required.

Responsibilities

• Performs pre-award and post-award functions and allocates research labor costs across funding sources.
• Coordinates departmental research effort reporting and ensures timely submission of certified effort reports.
• Maintains department records of grant awards and agreements.
• Helps research staff identify sources of funding by keeping knowledge of agency programs.
• Works with central offices to submit sponsor reports, troubleshoot and resolve matters.
• Develops annual research budgets; reconciles monthly expenses and forecasts expenditures.
• Provides monthly status reports to Principal Investigators.
• Ensures timely renewal of grants and subcontracts and orderly closeout of sponsored activities.
• Attends institutional training on sponsor regulations and hospital policies.

Skills

Financial analysis

Budget reconciliation

Grant administration

Project coordination

Education

Bachelor's degree

Tools

Financial systems

Sponsor reporting tools

Job description

Position Summary

Under the general direction of the Manager/Director performs pre and/or post-award functions. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures and may advise PI on financial management of portfolio. Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct sub-recipient monitoring as needed. May have signature authority on restricted funds.

Key Responsibilities

• Performs pre-award and post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approve purchase requisitions.
• Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines.
• Use institutional resources to maintain department records of grant awards and agreements.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.) to submit sponsor reports, troubleshoot and resolve matters.
• Works with investigators to develop annual research/clinical trial budget; reconciles monthly expenses to budget; forecasts over/under expenditures and provides monthly status reports to the Principal Investigators.
• Performs other financial analysis as needed.
• Ensures timely renewal of grants and subcontracts and/or orderly closeout of completed sponsored activities, including the generation and submission of annual progress reports.
• Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.

Minimum Qualifications

Education:

• A high school diploma or GED is required; a bachelor's degree is preferred.

Experience:

• Bachelor's degree and 1 year of research administrative or financial experience OR 3 years of research administrative related experience required.