Research Administrative Assistant — Lab & Grants Support

thejacksonlaboratory; Bar Harbor (ME); On-site; USD 30,000 - 39,000; Full time

Job summary

The Jackson Laboratory in Bar Harbor, ME, seeks a Research Administrative Assistant to provide high‑level administrative support to faculty and lab staff. You will manage calendars, arrange meetings, coordinate domestic and international travel, and handle expense reports.

You will assist with onboarding, process grant‑related documents, support manuscript submissions and literature references, and help with purchasing, IT issues, and budget monitoring.

Qualifications

• High School Diploma or GED required.
• BA preferred but not required.

Responsibilities

• Provide advanced administrative support to faculty and their lab groups
• Maintain calendars and coordinate internal/external meetings and travel arrangements
• Assist with onboarding/off-boarding of employees and timekeeping for research staff
• Assist with grant submissions documents including biosketches/CVs and letters of support
• Support purchasing, IT help, and budget monitoring for labs
• Manage files and assist with seminars, groups, and data entry (e.g., PubMed)

Skills

Advanced administrative support

Calendar management

Travel coordination

Budget monitoring

Communication skills

Office IT proficiency

PubMed familiarity

Education

High School Diploma or GED

Bachelor's degree

Tools

Zoom

Word processing

Database management

Spreadsheets

Presentation software

Email

Job description

The Jackson Laboratory in Bar Harbor, ME, seeks a Research Administrative Assistant to provide high‑level administrative support to faculty and lab staff. You will manage calendars, arrange meetings, coordinate domestic and international travel, and handle expense reports.

You will assist with onboarding, process grant‑related documents, support manuscript submissions and literature references, and help with purchasing, IT issues, and budget monitoring.