Research Lab Administrative Specialist

JAX; Bar Harbor (ME); On-site; USD 30,000 - 39,000; Full time

Job summary

JAX, Bar Harbor-based research administration unit, is seeking an Administrative Assistant I to support faculty and lab teams. The role requires expert organization, calendar management, travel arrangements, and handling confidential information with tact.

You will coordinate meetings, prepare agendas, assist with onboarding, process expense reports, and liaise with the Office of Sponsored Research Administration and external partners to ensure smooth operations in a fast-paced lab environment.

Qualifications

• High School Diploma or GED required, 2+ years of administrative experience preferred.
• BA/BS degree preferred but not required. Familiarity with scientific environment is a plus.
• Proficiency with word processing, spreadsheets, and presentation software; strong organizational skills.

Responsibilities

• Provides advanced administrative support to faculty and lab staff.
• Manages calendars, meetings, travel (domestic and international) and expense reports.
• Liaises with the Office of Sponsored Research Administration and external partners.
• Assists with onboarding/offboarding of employees and timekeeping for research staff.
• Supports budgeting and procurement of supplies as needed.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

MS Office

Email software

Job description

JAX, Bar Harbor-based research administration unit, is seeking an Administrative Assistant I to support faculty and lab teams. The role requires expert organization, calendar management, travel arrangements, and handling confidential information with tact.

You will coordinate meetings, prepare agendas, assist with onboarding, process expense reports, and liaise with the Office of Sponsored Research Administration and external partners to ensure smooth operations in a fast-paced lab environment.