Research Administration & Operations Manager

NU USA Northeastern University; Boston (MA); On-site; USD 54,000 - 76,000; Full time

Benefits offered by this job

Medical, Vision & Dental

Tuition assistance

Retirement benefits

Job summary

Northeastern University is seeking an Administrative Operations Manager to support the CTBP and CIRCS centers. You will oversee daily operations, research administration, budgeting, and financial management while coordinating NSFsponsored programs and center initiatives.

You will work closely with the Physics Department, Colleges of Science and Engineering, and Northeastern’s Offices of Research Administration and Research Finance to advance strategic objectives.

Qualifications

• Bachelor's degree required; Master's preferred.
• Five to seven years of progressively responsible experience, preferably in an academic or research environment.
• Excellent written and verbal communication skills with strong attention to detail.
• Solid knowledge of budgeting, accounting, and fiscal policies and procedures.

Responsibilities

• Oversee daily operations of CTBP and CIRCS, including project coordination, staff direction, office and space management, and issuance of ID badges.
• Manage operational needs, including office supplies, shared spaces, and logistical support for meetings and special events.
• Administer the NSF-funded CTBP Summer Undergraduate Research Program.
• Administer the NSF-funded Physics of Living Systems Graduate Student Network, including coordination of annual meetings and workshops at domestic and international locations.
• Direct staff in the development and maintenance of administrative systems and workflows to improve operational efficiency.
• Coordinate Center seminar series, including speaker invitations, scheduling, publicity, travel arrangements, and reimbursements.
• Maintain and update Center websites, including event and announcement postings.
• Supervise review and reconciliation of monthly, quarterly, and annual financial transactions in compliance with University policies.
• Research Administration Lead grant proposal preparation, budgeting, and administration for NSF, NIH, DOE, NASA, and private foundations.
• Prepare and coordinate proposal components, including CVs, current and pending support documentation, and conflict of interest disclosures.
• Partner with the Office of Research Administration on proposal submissions and award setup activities.
• Manage incoming and outgoing subawards, including invoicing, data transfer agreements, and coordination with collaborating institutions.
• Research Finance Coordinate with the Office of Research Finance on financial reporting and award closeout activities.

Skills

Communication

Microsoft Office

Budgeting

Research administration

Banner familiarity

Education

Bachelor's degree required

Master's degree preferred

Tools

Banner

Office 365

Job description

Northeastern University is seeking an Administrative Operations Manager to support the CTBP and CIRCS centers. You will oversee daily operations, research administration, budgeting, and financial management while coordinating NSFsponsored programs and center initiatives.

You will work closely with the Physics Department, Colleges of Science and Engineering, and Northeastern’s Offices of Research Administration and Research Finance to advance strategic objectives.