Administrative & Research Operations Lead

Northeastern University; Boston (MA); On-site; USD 54,000 - 76,000; Full time

Job summary

Northeastern University in Boston invites applications for an Administrative Operations Manager within CTBP and CIRCS. The role provides comprehensive operational, administrative, research administration, and financial management support to two interdisciplinary centers.

You will oversee daily operations, budgets, and grants, manage NSF-funded programs, coordinate seminars and websites, and supervise staff to enable research excellence across physics and biology interfaces.

Qualifications

• Bachelor's degree required; Master’s degree preferred.
• Five to seven years of progressively responsible experience, preferably in an academic or research environment.
• Excellent written and verbal communication skills with strong attention to detail.
• Solid knowledge of budgeting, accounting, and fiscal policies and procedures.
• Proficiency with Microsoft Office Suite; familiarity with Banner.
• Experience supporting interdisciplinary research initiatives, including financial management, budget preparation, and resource allocation.

Responsibilities

• Oversee daily operations of CTBP and CIRCS, including project coordination, staff direction, office and space management, and issuance of ID badges.
• Manage operational needs, including office supplies, shared spaces, and logistical support for meetings and events.
• Administer NSF-funded CTBP Summer Undergraduate Research Program and NSF-funded Physics of Living Systems Graduate Student Network.
• Direct staff in developing and maintaining administrative systems and workflows to improve efficiency.
• Coordinate center seminar series, including speaker invitations, scheduling, travel arrangements, and reimbursements.
• Maintain and update center websites and supervise financial transactions for compliance with university policies.

Skills

Project management

Communication

Prioritization

Attention to detail

Multitasking

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Office

Banner

Job description

Northeastern University in Boston invites applications for an Administrative Operations Manager within CTBP and CIRCS. The role provides comprehensive operational, administrative, research administration, and financial management support to two interdisciplinary centers.

You will oversee daily operations, budgets, and grants, manage NSF-funded programs, coordinate seminars and websites, and supervise staff to enable research excellence across physics and biology interfaces.