Research Administration Coordinator

University of Colorado Boulder; Boulder (CO); Hybrid; USD 58,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

ECO Pass for local transit

Tuition assistance for you and depend-

Retirement plans

Paid time off

Job summary

University of Colorado Boulder seeks a Research Administration Coordinator to support IBG faculty, graduate students and staff in advancing sponsored research activities. You will join a four-person team with a broad range of responsibilities and opportunities for growth.

CU is an Equal Opportunity Employer and maintains a commitment to a diverse, inclusive workplace. The role offers a hybrid schedule, with in-office and remote work options after training.

Qualifications

• Bachelor’s degree required and 1+ year in higher education administration or related field.
• Experience in workshop or event coordination preferred.
• Ability to apply policies to guidance faculty and staff and exercise sound judgment.

Responsibilities

• Annual Statistical Genetics Workshop Coordinator: register workshop faculty and attendees, assist with travel arrangements and reimbursements, coordinate hotel details and receptions, process honorarium payments.
• Travel Coordinator: plan and approve domestic/international travel, prepare reimbursements and reports per timelines.
• Administrative Support to the Director: schedule meetings, take notes, organize OneDrive files, track tasks.
• Laboratory and Capital Equipment Coordinator: coordinate biosafety certs, equipment maintenance, inventory, audits.
• Purchasing and Procurement Specialist: purchase registrations, memberships, supplies, and submit expense reports.
• Other administrative projects and duties to support IBG operations.

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Job description

Job Summary

The Research Administration Coordinator will provide administrativesupport to IBG faculty, graduate students and staff to advancesponsored research activities. This role will serve as a member ofa four-person administrative team and will enjoy a broad rangeofresponsibilities with opportunities for growth.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals with disabilities.

Who We Are

The Institute for Behavioral Genetics (IBG) is an organizedresearch unit of the University of Colorado Graduate Schooldedicated to conducting and facilitating research on the geneticand environmental bases of individual differences in behavior.Founded in 1967, IBG is one of the top research facilities in theworld for genetic research on human behavior. Current researchincludes both laboratory and population-based studies of aging,neurodegenerative disease, psychopathology, reading and learningdisabilities, cognition, substance abuse, behavioral development,and evolution.

What Your Key Responsibilities Will Be

Annual Statistical Genetics Workshop Coordinator: Coordinateregistration of workshop faculty and attendees. Assist workshopfaculty with travel arrangements and post-workshop travelreimbursements. Coordinate workshop hotel details including roominglists, catering needs, technical services and receptions. Processhonorarium payments to workshop faculty and tutors.

Travel Coordinator: Assist IBG faculty, students, and staffwith travel planning and approvals for domestic and internationaltravel. Provide guidance on University and IBG travel policies,including the allowability of travel expenses on federal grants.Prepare and submit travel reimbursements and reports on behalf oftravelers in accordance with Purchasing Service Center timelinesand requirements.

Administrative Support to the Director: Schedule in-personfaculty meetings and virtual research collaboration meetings. Takemeeting notes and organize OneDrive files for shared use. Assistwith prioritizing and tracking tasks through completion.

Laboratory and Capital Equipment Coordinator: Coordinateroutine operational and facilities-related tasks for the IBGlaboratories, including scheduling biosafety certifications,arranging water purifier tank replacements, conducting weeklysafety compliance inspections, monitoring CO₂ and LN₂ systems,serving as a point of contact for movers and service providers, andsubmitting work orders for building maintenance issues. Manages thecapital asset inventory by tracking equipment in the Universitydatabase, ensuring asset tags are properly placed and recorded, andresponding to periodic audits from Property Services.

Purchasing and Procurement Specialist: Purchase conferenceregistrations, memberships, supplies, software, and other goods andservices in compliance with federal grant, University, and IBGpolicies. Serve as a procurement card delegate for faculty andstaff by preparing and submitting expense reports in accordancewith Purchasing Service Center requirements and timelines.

Other administrative projects and duties as assigned:Provide administrative support for IBG events, coordinate eventlogistics, and contribute to special projects and other assignmentsas needed to support Institute operations.

What You Should Know

• This position is hybrid (3 days per week in office; 2 days perweek remotely) after the training period.
• Core work hours in IBG are during traditional business hours,8:00 a.m. to 5:00 p.m. Earlier start times or late afternoon workmay occasionally be required.

What We Can Offer

The annual hiring range for this position is $58,200-$65,000.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. Explore additional perks and programs throughthe CU Advantage program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• A bachelor’s degree from an accredited institution and 1+ yearsof professional experience in higher education administration,research administration, laboratory management, workshop or eventcoordination, executive support, or a similar role.
• A combination of education and/or related professionalexperience may substitute.

What You Will Need

• Collaborative, accountable, and proactive in managing theirresponsibilities.
• A positive, can-do demeanor, contribute to an encouraging and professional IBG culture, and communicate clearly and promptlyregarding the status of their work.
• Ability to research, interpret, and apply local, university,and federal policies to provide guidance to faculty and staff,while exercising sound judgment in seeking assistance whenneeded.
• Intermediate proficiency in Microsoft Excel and Word isrequired, along with attention to detail to support data entry with a high degree of accuracy.

What We Would Like You to Have

• 2+ years experience in higher education administration,research administration, laboratory management, workshop or eventcoordination, executive support, or a similar role.
• Demonstrated understanding of scientific research environmentsthrough relevant academic coursework or professionalexperience.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [e-mail]