Research Administration Coordinator

University of Colorado System; Allenspark (CO); Hybrid; USD 58,000 - 65,000; Full time

Job summary

The University of Colorado Boulder’s Institute for Behavioral Genetics seeks an experienced Research Administration Coordinator to support faculty, graduate students, and staff in advancing sponsored research.

This hybrid role covers workshop coordination, travel planning, director-level administrative support, equipment inventory, purchasing, and special projects, with growth opportunities in a four-person team.

Qualifications

• Bachelor’s degree and 1+ years in higher education administration or related field.
• Experience in workshops or event coordination is a plus.
• Ability to interpret policies and provide guidance to faculty and staff.
• Strong data entry accuracy and attention to detail.

Responsibilities

• Coordinate registration and travel for workshops.
• Arrange travel reimbursements, hotel details, and event support.
• Support the Director with meetings and file organization.
• Coordinate laboratory operations, safety inspections, and equipment inventory.
• Purchase registrations, memberships, supplies, software, and other goods; manage expense reports.
• Assist with IBG events and special projects as needed.

Skills

Collaborative

Accountable

Proactive

Communication

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Job description

Job Summary

The Research Administration Coordinator will provide administrative support to IBG faculty, graduate students and staff to advance sponsored research activities. This role will serve as a member of a four-person administrative team and will enjoy a broad range of responsibilities with opportunities for growth.

Who We Are

The Institute for Behavioral Genetics (IBG) is an organized research unit of the University of Colorado Graduate School dedicated to conducting and facilitating research on the genetic and environmental bases of individual differences in behavior. Founded in 1967, IBG is one of the top research facilities in the world for genetic research on human behavior. Current research includes both laboratory and population-based studies of aging, neurodegenerative disease, psychopathology, reading and learning disabilities, cognition, substance abuse, behavioral development, and evolution.

What Your Key Responsibilities Will Be

Annual Statistical Genetics Workshop Coordinator: Coordinate registration of workshop faculty and attendees. Assist workshop faculty with travel arrangements and post-workshop travel reimbursements. Coordinate workshop hotel details including rooming lists, catering needs, technical services and receptions. Process honorarium payments to workshop faculty and tutors.

Travel Coordinator: Assist IBG faculty, students, and staff with travel planning and approvals for domestic and international travel. Provide guidance on University and IBG travel policies, including the allowability of travel expenses on federal grants. Prepare and submit travel reimbursements and reports on behalf of travelers in accordance with Purchasing Service Center timelines and requirements.

Administrative Support to the Director: Schedule in-person faculty meetings and virtual research collaboration meetings. Take meeting notes and organize OneDrive files for shared use. Assist with prioritizing and tracking tasks through completion.

Laboratory and Capital Equipment Coordinator: Coordinate routine operational and facilities-related tasks for the IBG laboratories, including scheduling biosafety certifications, arranging water purifier tank replacements, conducting weekly safety compliance inspections, monitoring CO₂ and LN₂ systems, serving as a point of contact for movers and service providers, and submitting work orders for building maintenance issues. Manage the capital asset inventory by tracking equipment in the University database, ensuring asset tags are properly placed and recorded, and responding to periodic audits from Property Services.

Purchasing and Procurement Specialist: Purchase conference registrations, memberships, supplies, software, and other goods and services in compliance with federal grant, University, and IBG policies. Serve as a procurement card delegate for faculty and staff by preparing and submitting expense reports in accordance with Purchasing Service Center requirements and timelines.

Other administrative projects and duties as assigned: Provide administrative support for IBG events, coordinate event logistics, and contribute to special projects and other assignments as needed to support Institute operations.

What You Should Know

• This position is hybrid (3 days per week in office; 2 days per week remotely) after the training period.
• Core work hours in IBG are during traditional business hours, 8:00 a.m. to 5:00 p.m. Earlier start times or late afternoon work may occasionally be required.

What We Can Offer

The annual hiring range for this position is $58,200-$65,000.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world‑class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• A bachelor’s degree from an accredited institution and 1+ years of professional experience in higher education administration, research administration, laboratory management, workshop or event coordination, executive support, or a similar role.
• A combination of education and/or related professional experience may substitute.

What You Will Need

• Collaborative, accountable, and proactive in managing their responsibilities.
• A positive, can-do demeanor, contribute to an encouraging and professional IBG culture, and communicate clearly and promptly regarding the status of their work.
• Ability to research, interpret, and apply local, university, and federal policies to provide guidance to faculty and staff, while exercising sound judgment in seeking assistance when needed.
• Intermediate proficiency in Microsoft Excel and Word is required, along with attention to detail to support data entry with a high degree of accuracy.

What We Would Like You to Have

• 2+ years experience in higher education administration, research administration, laboratory management, workshop or event coordination, executive support, or a similar role.
• Demonstrated understanding of scientific research environments through relevant academic coursework or professional experience.