Executive Assistant to the Vice Chancellor for Global Affairs

University of Colorado Boulder; Boulder (CO); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Relocation assistance

ECO Pass for local transit

Tuition assistance for you and depend­

Medical and dental benefits

Job summary

University of Colorado Boulder is seeking an Executive Assistant to the Vice Chancellor for Global Affairs to provide strategic administrative and operational support to the VCGA and the Office of Global Affairs. The role coordinates across campus units, international partners, and external organizations in a fast-paced, globally connected environment.

The position emphasizes calendar management, travel coordination, procurement, and support for MOUs, with a hybrid work model offering at least 3

Qualifications

• Bachelor’s degree from an accredited institution and 3+ years of professional administrative or operational experience.
• An equivalent combination of education and experience may substitute.

Responsibilities

• Manage calendar scheduling, meeting logistics for the Vice Chancellor and Office of Global Affairs leadership.
• Coordinate meeting invitations, Zoom/Teams setup, room reservations, and event logistics.
• Gather, organize, and distribute meeting materials; track timelines for timely preparation.
• Serve as a point of contact for the Office of Global Affairs; respond to inquiries and route communications.
• Support travel coordination, expense reporting, and general office operations.
• Assist with procurement, requisitions, and office supply management.
• Support special projects, events, and initiatives led by the Vice Chancellor.

Skills

Organizational skills

Project coordination

Microsoft Office

SharePoint

Excel

Communication skills

Education

Bachelor’s degree

Tools

SharePoint

Job description

Job Summary

The Executive Assistant to the Vice Chancellor for Global Affairsposition provides administrative and operational support to theVice Chancellor for Global Affairs (VCGA) and the Office of GlobalAffairs. Reporting to the Vice Chancellor for Global Affairs, thisrole supports daily administrative operations.

This position will establish and maintain effective workingrelationships across campus units, international partners, andexternal organizations. This position requires effectivecoordination abilities, attention to detail, and the ability tobalance multiple priorities in a fast-paced, globally connectedenvironment.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

Our mission is to serve as the state of Colorado’s comprehensivegraduate research university with selective admission standards,offering a comprehensive array of undergraduate, master’s anddoctoral degree programs.

Our vision is to be a leader in identifying and addressing thehumanitarian, social and technological challenges of the 21stcentury.

What Your Key Responsibilities Will Be

Executive & Office Administrative Support

• Manage calendar scheduling, meeting logistics, and coordination for the Vice Chancellor and Office of Global Affairsleadership.
• Coordinate meeting invitations, Zoom/Teams setup, roomreservations, and event logistics.
• Gather, organize, and distribute meeting materials; tracktimelines to ensure timely preparation.
• Serve as a point of contact for the Office of Global Affairs,responding to inquiries and routing communicationsappropriately.
• Support travel coordination, expense reporting, and generaloffice operations.
• Assist with procurement, requisitions, and office supplymanagement.
• Support special projects, events, and initiatives led by theVice Chancellor.

Logistic Management & Global Partnerships Support

• Maintain and organize records for all MOUs across the Office ofGlobal Affairs portfolio, including filing, tracking, anddocumentation.
• Log, monitor, and maintain an accurate database of activeMOUs.
• Track MOU lifecycles, including initiation dates, renewaltimelines, and expiration dates.
• Proactively identify expiring MOUs and support outreach effortsby notifying relevant partners and coordinating follow-upcommunications.
• Support communication with internal partners andexternal/global collaborators regarding MOU renewals andupdates.
• Contribute to process improvements to ensure accuracy,consistency, and accessibility of MOU records.

Collaboration & Operational Support

• Collaborate with campus partners, academic units, andadministrative offices to ensure alignment on global agreements andoutreach.
• Support coordination with communications, IT/web teams, anddata owners to maintain integrated systems and resources.
• Assist with events, outreach initiatives, and engagementefforts tied to global partnerships.
• Maintain confidentiality and handle sensitive information withdiscretion.
• Promote a collaborative, customer-focused office culture.

General Responsibilities

• Adhere to all University of Colorado and CU Boulderpolicies.
• Contribute to continuous improvement of administrativeprocesses and systems.

What You Should Know

• This position offers a hybrid work modality with at least 3days per week on-site.
• Work hours include standard business hours with occasionalflexibility for global coordination across time zones.

What We Can Offer

The hiring range for this position is $70,000-$85,000. Relocationis available for eligible candidates.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one ofForbes' America's BestLarge Employers , ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks andprograms through the CU Advantage program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• Bachelor’s degree from an accredited institution and 3+ yearsof professional administrative or operational experience
• An equivalent combination of education and experience maysubstitute

What You Will Need

• Strong organizational and project coordination skills with highattention to detail
• Ability to manage and maintain structured data systems (e.g.,tracking databases, SharePoint, Excel)
• Experience with Microsoft Office Suite (Outlook, Word, Excel,PowerPoint)
• Strong written and verbal communication skills
• Ability to work independently and manage multiplepriorities
• Demonstrated ability to handle confidential information withdiscretion
• Customer service orientation and professional interpersonalskills
• Demonstrated ability to learn new systems and tools

What We Would Like You to Have

• Experience supporting executive-level leadership
• Experience managing agreements, contracts, or partnershiprecords
• Experience with website design, database and digital contentmanagement
• Experience working in higher education or a large, complexorganization
• Familiarity with website content management systems and/or datavisualization tools
• Experience with global programs, international partnerships, orhigher education internationalization efforts