Sponsored Programs Officer I/II/III

University of Florida; Gainesville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

University of Florida on Main Campus in Gainesville, Florida, seeks a Sponsored Programs Officer I/II/III to support learning and execution of sponsored programs activities. Responsibilities span pre‑award and non‑financial post‑award tasks, with a focus on applying policy guidance and ensuring compliant administration.

Ideal candidates hold a Bachelor's in a relevant area and may advance through Level I–III with increasing responsibility for complex transactions and stakeholder interaction.

Qualifications

• Level I requires a Bachelor's degree or equivalent in research administration.
• Level II requires a Bachelor's degree and two years of experience in sponsored program administration.
• Level III requires a Bachelor's degree and three years of experience in sponsored program administration.

Responsibilities

• Facilitate a wide range of sponsored programs administration activities.
• Learn and apply federal policies governing grants, contracts, and cooperative agreements.
• Interact with electronic business applications and internal UF systems.

Education

Bachelor's degree in an appropriate area

Tools

UFIRST Grants

myUFL Grants

PeopleSoft grants

Excel

Word

Access Database

Job description

Sponsored Programs Officer I/II/III

Job No: 540510 | Work Type: Full Time | Location: Main Campus (Gainesville, FL) | Categories: Office/Administrative/Fiscal Support, Grant or Research Administration | Department: 11060000 - RE-SPONSORED PROGRAMS

Job Description

Classification Title: Sponsored Programs Officer I/II/III

• Level I: Bachelor's degree in an appropriate area; or an equivalent combination of education and experience in research administration.
• Level II: Bachelor's degree in an appropriate area and two years of experience in sponsored program administration; or an equivalent combination of education and experience.
• Level III: Bachelor's degree in an appropriate area and three years of experience in sponsored program administration; or an equivalent combination of education and experience.

• Level I: The Sponsored Programs Officer I is an entry‑level position within UF’s Division of Sponsored Programs responsible for learning and facilitating a wide range of sponsored programs administration activities. Entry‑level professional with limited or no prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making.
• Level II: An experienced‑level position within UF’s Division of Sponsored Programs responsible for facilitating a wide range of sponsored programs administration activities. Professional who knows how to apply theory and put it into practice; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.
• Level III: An experienced‑level position within UF’s Division of Sponsored Programs responsible for facilitating a wide range of sponsored programs administration activities, including managing the most highly complex pre‑award and non‑financial post‑award transactions related to sponsored programs administration. Experienced professional who knows how to apply theory and put it into practice with in‑depth understanding of the professional field; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Expected Salary: Commensurate with Education and Experience

Required Qualifications

• Level I: Bachelor's degree in an appropriate area; or an equivalent combination of education and experience in research administration.
• Level II: Bachelor's degree in an appropriate area and two years of experience in sponsored program administration; or an equivalent combination of education and experience.
• Level III: Bachelor's degree in an appropriate area and three years of experience in sponsored program administration; or an equivalent combination of education and experience.

Preferred Qualifications

• Level I
  • Facility to learn electronic research administration software preferred.
  • Ability to provide excellent customer service.
  • Excellent verbal and written communication skills.
  • Ability to work independently and with others.
  • Ability to search out federal, sponsor and university policy and guidance and apply critical thinking skills to make effective decisions; negotiation skills.
  • Ability to maintain positive and effective working relationships.
  • Effectiveness in use of electronic business applications with other systems.
  • Experience in the Microsoft Office suite.
  • Experience in PeopleSoft grants.
  • Experience at the University of Florida.
  • Strong problem solver, seeking win‑win answers.
• Level II
  • At least three years of sponsored programs administration experience that demonstrates knowledge of federal policies governing the administration of grants, contracts, and cooperative agreements at educational institutions, including but not limited to the Federal Uniform Guidance, Federal Acquisition Regulations, Code of Federal Regulations, NIH Grants Policy Statement, NSF Grants Policy Manual, knowledge of contracting and regulations applicable to the University of Florida.
  • Ability to provide excellent customer service.
  • Ability to be an effective communicator verbally and in writing.
  • Ability to critically think and use good judgment.
  • Ability to establish and maintain effective working relationships.
  • Ability to interface with electronic business applications with other systems.
  • Ability to use personal computers, Windows, Word, Access Database, Excel, UFIRST and myUFL Grants.
• Level III
  • At least three years of sponsored research administration experience that demonstrates knowledge of federal policies governing the administration of grants, contracts, and cooperative agreements at educational institutions, including 2 CFR 200, Federal Acquisition Regulations, Code of Federal Regulations, NIH Grants Policy Statement, NSF Grants Policy Manual, and knowledge of State regulations applicable to the University of Florida.
  • Ability to provide excellent customer service.
  • Ability to be an effective communicator verbally and in writing.
  • Ability to critically think and use good judgment.
  • Ability to establish and maintain effective working relationships.
  • Ability to interface with electronic business applications with other systems.
  • Ability to use enterprise applications and various personal computing tools.

Special Instructions to Applicants

This is not a remote work position, and it is located on the University of Florida’s Main Campus in Gainesville, Florida. In order to be considered, you must upload your cover letter, resume, and a list of three professional references. This position is open until filled. Review of applications will begin immediately and will continue until a suitable pool of candidates is established.

Health Assessment Required

No

Applications Close

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To apply

To apply, visit https://explore.jobs.ufl.edu/en-us/job/540510

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.