Research Administration Assistant

University Of Florida; Gainesville (FL); On-site; USD 30,000 - 36,000; Full time

Job summary

The University of Florida is seeking a Research Administration Assistant on the Main Campus in Gainesville, FL. This time-limited staff position supports proposal development, post-award activities, and sponsor compliance, collaborating with faculty and central administration.

Starting at $22.24 per hour, the role requires a Bachelor's degree or equivalent experience. Applicants should have strong communication, analytical skills, and proficiency in PeopleSoft/Workday and MS Office.

Qualifications

• Bachelor's degree; or an equivalent combination of education and experience.
• Strong verbal and written communication skills; ability to build relationships with faculty, staff, and funding agencies.
• Ability to analyze problems, recommend solutions, and work independently with sound judgment.

Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Skills

Strong verbal and writtencommunication

Problem solving

Independent work

Education

Bachelor's degree or equivalent

Tools

PeopleSoft

Workday

Microsoft Office Suite

Job description

Job no: 541064
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration, Veteran's Preference Eligible
Department: 19011100 - EG-CONTRACTS - GRANTS ACCTING

Classification Title:

Research Administration Assistant

Bachelor's degree; or an equivalent combination of education and experience.

Job Description:

Key Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Starting at $22.24 per hour; commensurate with qualifications and experience

Required Qualifications

Bachelor's degree; or an equivalent combination of education and experience.

Preferred

• Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.
• Basic knowledge of sponsor regulations, state policies, and university procedures.
• Ability to analyze problems, recommend solutions, and work independently with sound judgment.
• Experience with PeopleSoft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)
• Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).
• Commitment to professionalism, integrity, and service excellence.

This is a time-limited position

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required

Health Assessment Required: No

Advertised: 21 Aug 2026 Eastern Daylight Time
Applications close: 04 Sep 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.