Research Admin & Grants Coordinator

The Morgridge Institute for Research; Bowens Addition (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

The Morgridge Institute for Research is seeking an organized, proactive administrative professional to support a large, internationally recognized research group. You will manage calendars, travel, events, purchasing, and paperwork, working closely with the PI, lab members, Morgridge staff and UW–Madison partners.

Training will be provided for university systems and funding processes. The role offers opportunities to contribute to grant activities, coordinate workshops, coordinate visits for

Qualifications

• Requires a bachelor's degree or an associate degree with relevant work experience.
• Candidate should be highly organized, detail-oriented and able to write clearly and professionally.
• Comfortable with everyday software (Word, Excel, Outlook, Google Workspace) and eager to learn new tools, including AI assistants.
• Ability to handle confidential information with good judgment.

Responsibilities

• Manage the PI's calendar and schedule meetings; organize emails and handle requests.
• Book travel and conference registrations; prepare expense reports and reimbursements.
• Assist with grant applications and reports by gathering documents and tracking deadlines with grants staff.
• Help run meetings and events, including advisory board meetings and workshops.
• Plan visits for seminar speakers and candidates, including schedules and meals.
• Maintain lab group records, CVs, and publication lists; update group websites.

Skills

Organizational skills

Attention to detail

Communication

Microsoft Word

Microsoft Excel

Outlook/Calendar management

Google Workspace

Education

Bachelor's degree

Associate degree with relevant work experience

Tools

Microsoft Word

Microsoft Excel

Outlook

Google Workspace

Job description

The Morgridge Institute for Research is seeking an organized, proactive administrative professional to support a large, internationally recognized research group. You will manage calendars, travel, events, purchasing, and paperwork, working closely with the PI, lab members, Morgridge staff and UW–Madison partners.

Training will be provided for university systems and funding processes. The role offers opportunities to contribute to grant activities, coordinate workshops, coordinate visits for